Payroll Clerk

Hastings County currently has an opening for a **permanent full-time Payroll Clerk**in our Treasury and Financial Services Department. This is a non-unionized position reporting to the Accounting and Payroll Coordinator. Under the general direction of the Accounting and Payroll Coordinator, the role of the Payroll Clerk is to maintain and process payroll records and reports for accounting of salary/wages due, accruals, deductions and other payroll functions.

Hastings County is situated on the traditional territory of many nations including the Huron-Wendat and the Haudenosaunee peoples. The County also acknowledges the Mohawk and Algonquin nations whose traditional and unceded territory Hastings County is located on.

Geographically it is the second largest county in Ontario, stretching almost 160 kilometers from the Bay of Quinte in the south to the edge of Algonquin Park in the north. Including the cities of Belleville and Quinte West, more than 145,000 people make Hastings County their home. With easy access into the cities of Toronto, Ottawa and Montreal either by road or rail Hastings County is strategically located.

If you have a family, our elementary and secondary school systems provide high quality education through the Hastings Prince Edward Public and the Limestone School Boards. Hastings County is also proud to be the home of Loyalist College, one of Ontario’s premier community colleges offering a wide range of diploma and degree programs.

Residents’ health care needs are served by Quinte Health Care Corporation (QHC) and family health teams throughout the County. QHC runs three hospitals in the Town of Bancroft and cities of Belleville and Quinte West. It also owns and operates a hospital in Picton in Prince Edward County.

If you are urban focused, the cities of Belleville and Quinte West along the Bay of Quinte shoreline provide municipal services to more than 100,000 residents as well a wide range of shopping amenities, sporting venues and other cultural attractions. If rural living suits you best, Hastings County can meet your needs. Our 14 member municipalities have all that you will require including a range of housing types, shopping, entertainment, schools and access to outdoor recreational amenities including an extensive trail system that connects to other counties in our region.

**DUTIES**:
**Payroll Administration**:

- Prepare and submit to the payroll system salary and wage payrolls including approved data entry/import of time worked and employee profile changes as approved from the Human Resources office. Follow up, as necessary with Human Resources for clarification and service provider to ensure data is received for processing.
- Maintain employee benefit records including status changes and calculations to facilitate remittances to the agencies carrying the Corporations fringe benefits.
- Prepare and forward payroll remittances to all agencies as required.
- Create, amend and submit Records of Employment and submit to Service Canada.
- Extrapolate and enter bi-weekly payroll data to support labour distribution to appropriate departments.
- Maintain payroll registers, input source documents and associated payroll records and correspondence, and ensure confidentiality of records.
- Balance and reconcile assigned payroll records; resolve and adjust discrepancies; analyze computer reports to identify and locate sources of error.
- Create, generate and maintain reports, gather and analyze payroll and benefit data as required by Coordinator.

**Problem Solving**:

- Consult with staff and other departments to discuss, research, evaluate and resolve routine salary and wage problems. Refer more difficult problems or those requiring decision making outside of limits to Coordinator.
- Respond to queries from staff, outside agencies and service providers to resolve routine operational issues.
- Verify and check payroll output from payroll service provider to ensure completeness and accuracy prior to payroll direct deposit/cheque issuance. Action any errors identified prior to payroll issuance.
- Inform and seek direction from Accounting and Payroll Coordinator on those issues outside the routine operational parameters.

**Administrative Support**:

- Receive the approved Treasury and Provincial Offenses time reporting for staff, maintain the appropriate attendance records and follow up for clarification or to resolve discrepancies.
- Receive the approved Treasury and Provincial Offenses time reporting for staff, maintain the appropriate attendance records and follow up for clarification or to resolve discrepancies.

**Health & Safety**:

- Be aware of and follow the Occupational Health and Safety Act and County Policies.
- Works in a safe manner in accordance with the Occupational Health and Safety Act, associated regulations, other applicable legislation, County by-laws, policies, procedures, and guidelines.

**MINIMUM QUALIFICATIONS AND EXPERIENCE**:

- Three-year College Diploma i