Scheduling Clerk

Hastings Manor has an opening for a **permanent full-time Scheduling Clerk**. This is a non-unionized position reporting to the Administrative Coordinator. The primary function of this position is to prepare, post and maintain team member schedules for Hastings Manor.

Hastings County is situated on the traditional territory of many nations including the Huron-Wendat and the Haudenosaunee peoples. The County also acknowledges the Mohawk and Algonquin nations whose traditional and unceded territory Hastings County is located on.

Geographically it is the second largest county in Ontario, stretching almost 160 kilometers from the Bay of Quinte in the south to the edge of Algonquin Park in the north. Including the cities of Belleville and Quinte West, more than 145,000 people make Hastings County their home. With easy access into the cities of Toronto, Ottawa and Montreal either by road or rail Hastings County is strategically located.

If you have a family, our elementary and secondary school systems provide high quality education through the Hastings Prince Edward Public and the Limestone School Boards. Hastings County is also proud to be the home of Loyalist College, one of Ontario’s premier community colleges offering a wide range of diploma and degree programs.

Residents’ health care needs are served by Quinte Health Care Corporation (QHC) and family health teams throughout the County. QHC runs three hospitals in the Town of Bancroft and cities of Belleville and Quinte West. It also owns and operates a hospital in Picton in Prince Edward County.

If you are urban focused, the cities of Belleville and Quinte West along the Bay of Quinte shoreline provide municipal services to more than 100,000 residents as well a wide range of shopping amenities, sporting venues and other cultural attractions. If rural living suits you best, Hastings County can meet your needs. Our 14 member municipalities have all that you will require including a range of housing types, shopping, entertainment, schools and access to outdoor recreational amenities including an extensive trail system that connects to other counties in our region.

**DUTIES**:
**Guiding Principles**:

- Practice and uphold the mission, vision, values of Hastings/Quinte Long-Term Care services that focuses on a person-centered care philosophy.

**Team Member Scheduling**:

- Prepare and post bi-weekly team member schedules in accordance with union contracts and maintain master schedules.
- Ensure daily staffing requirements are met for all departments to ensure adequate program delivery can be maintained.
- Grant approval and replacement requests for statutory holidays, vacations, leaves of absence, etc., and ensure appropriate documentation is received.
- Review scheduling exceptions and approve or correct for payroll.
- Schedule team members for various training and development programs.
- Receive doctor certificates and sick leave request forms and forward them to the appropriate clerk.
- Ensure offers of modified work are presented to employees who have experienced a workplace incident and advise Administrative Associate.
- Other related duties as assigned.

**Administrative Support**:

- Receive medical certifications and payment request forms to be forwarded accordingly.
- Request job postings for unfilled positions.
- Conduct offers for temporary or permanent positions based on the collective agreement and forward recommendations to appropriate department leader with all applicable documentation.
- Submit change notices to Human Resources Department for status changes pertaining to team members.
- Answer team member general inquiries regarding schedules, vacation, sick absences, positions in accordance with the Collective Agreement.

Health and Safety:

- Immediately report and document all incidents of alleged, suspected, or witnessed abuse or neglect of a resident in accordance with the Fixing Long-Term Care Home Act, 2021 and home policies and procedures.
- Be aware of and follow emergency response procedures including all practice drills.
- Be accountable for the delivery of high quality, safe, and reliable care along with a safe working environment to ensure and protect the health and safety of those who use and deliver the programs and services provided by Hastings Manor.
- Works in a safe manner in accordance with the Occupational Health and Safety Act, associated regulations, other applicable legislation, County policies and procedures, and guidelines.

**MINIMUM QUALIFICATIONS AND EXPERIENCE**:

- Three year Post secondary school diploma in Office Administration, Business or related program.
- Minimum one year’s scheduling experience in a unionized 24/7 work environment.
- Proficient computer skills including Microsoft Word, Excel and Outlook.
- Strong clerical skills with the ability to prioritize and work efficiently and accurately.
- Strong interpersonal skills, patience and the ability to effectively communicate with staff.
- Ability to