HR Assistant

**HR Assistant (3 Month Contract)** **About HIEC** HIEC is an innovative not-for-profit social enterprise that focuses on partnership, mentorship and workforce development in Ontario. With over 30 years of experience as an active community-focused organization, HIEC’s goal is to enhance career education and inspire youth to make informed career decisions. **Why Us?** At HIEC, our goal is to make a positive impact in the career journeys of others, and this also applies to our own internal team We offer a team environment that encourages innovative ideas and an entrepreneurial spirit. We foster a culture of inclusion and belonging so everyone feels valued, respected, and heard. Simply put, we care about our employees (have a look for yourself) This role also offers: - Mental Health Supports (Calm App Subscription, Better Help Sessions) - PD/Career Development Opportunities **Position Description** Responsibilities will include but not be limited to: - Initiate and manage the background check process using the Sterling platform. - Monitor background check progress and conduct timely follow-ups with volunteers with outstanding tasks or incomplete submissions. - Provide professional, friendly, and proactive communication with volunteers and staff to ensure a positive experience. - Maintain accurate tracking and documentation of background check statuses and follow-up efforts. - Support general HR administrative functions, such as file maintenance, data entry, and assisting with document preparation. - Initiate and maintain ongoing communications with departments to verify or correct information and build relationships. - Keep up to date with the latest HR trends and practices. - Keep HR Manager updated on all HR initiatives, outcomes and challenges. - Assist in the coordination and facilitation of company events. - Perform other administrative tasks and duties as assigned by the HR Manager. - Assist the HR team with other administrative projects and initiatives as needed. Qualifications to succeed: - Currently enrolled or completed a post-secondary program in Human Resources, Business Administration, or related program. - Knowledge of applicable employment legislation, including the Employment Standards Act, Ontario Human Rights Code, and Labour Relations Act, as well as legislation related to Privacy issues and other applicable legislation; a solid understanding of HR best practices Key Competencies: - Interest in working for a not-for-profit organization. - Strong organizational skills and an ability to prioritize and complete tasks and assignments with mínimal supervision and within a defined time frame. - Exercises considerable judgement, tact, and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature. - Exceptional communication and interpersonal skills. - Excellent time management skills. - Proficient with Google Workspace and spreadsheets, with the ability to quickly adapt to new software and HR platforms such as BambooHR. - Demonstrated ability to learn and take initiative, adaptability, approachability, and openness to self-directed learning - Ability to work well under pressure and meet deadlines Working Conditions: - Typical working hours are 8:30 am to 4:30 pm, Monday to Friday, with some requirements to work additional hours, occasionally during evenings and weekends. It may require some flexibility to support high-impact events and programs that run from time to time - Travel required within Ontario or Canada for presentations, partnership meetings, conferences, etc. - Ability to lift and carry equipment and supplies up to 25 lbs This is an excellent opportunity for someone looking to gain experience in Human Resources. If you are a motivated individual with a passion for HR administration and are eager to contribute to our organization's success, we would love to hear from you As a condition of employment, HIEC requires individuals to be "fully vaccinated" (as defined by the Government of Ontario), against COVID-19 prior to commencing employment. Notwithstanding, HIEC will provide reasonable accommodation to any individual who is not able to comply with this vaccination requirement due to a disability or other ground protected by the Ontario 'Human Rights Code'. If you require such accommodation, please contact HR as soon as possible (905) 634-2575 ext. 107