Administrative Assistant

5 days ago

Bedford, Canada The Fusion Group Inc. Full time

**Responsibilities**:

- Organize, prepare, and coordinate various appointments and meetings
- Maintain contact lists
- Produce and distribute correspondence, letters, and forms
- Assist in the preparation of regularly scheduled reports through Quickbooks
- Facilitate incoming calls from tenants or vendors and direct/take messages accordingly
- Develop and maintain a filing system
- Submit and reconcile expense reports
- Research and creates presentations
- Handle multiple projects
- Prepare and monitor invoices
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
- Contribute to team effort by accomplishing related results as needed
- Perform various administrative duties
- Handle sensitive information in a confidential manner
- Take accurate minutes of meetings
- Coordinate office procedures
- Develop and update administrative systems to make them more efficient
- Resolve administrative problems
- Preparing leases, uploading to property management system.
- Follow up on lease agreements, property management concerns and escalate when required.

**Qualifications**:

- 5+ years in an administrative role, preferably within the real estate or property management industries.
- Strong communication skills
- Working knowledge of QuickBooks
- Experience with Google Sheets
- Detail oriented
- Stellar organizational and time management skills
- Demonstrated experience in a busy, growing environment
- Comfortable with time sensitive and shifting priorities

**Details**:

- Remote role based in Halifax area, as on-site meetings and in office working days may be required in the future
- 35 hours/week - Mo-Th, 8:30am-4:30pm, Fr 8:30am-1:30pm
- Base salary $50,000/year
- Annual bonus of 10%
- 3 weeks vacation (15 days/calendar year accrued at 1.25 days/month, prorated based on start date)
- 5 paid personal or sick days (accrued at 0.4 days/ month, prorated based on start date)

**Salary**: $50,000.00 per year

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Work Location: Hybrid remote in Bedford, NS

  • Administrative Assistant

    5 days ago

    Bedford, Nova Scotia, Canada Accounting Staffing And Administrative Staffing Full time

    Job DescriptionOur client, a well-established property management organization based in Bedford, is seeking a highly organized and adaptable Administrative Assistant to provide critical office and administrative support during a busy and time-sensitive period.The successful candidate will play an essential role in maintaining operational efficiency and...

  • Property Administrator

    5 days ago

    Bedford, Nova Scotia, Canada Accounting Staffing And Administrative Staffing Full time

    Job DescriptionOur client is seeking a detail-oriented Property Administrator to support day-to-day operations across a residential portfolio based out of their offices in Bedford, NS. This role is ideal for an experienced administrative or property management professional with strong organizational skills, a customer-focused approach, and a working...

  • Administrative Assistant

    2 days ago

    Bedford, Canada The Da Silva Gosse Group Full time

    **Job Summary**: We are seeking a highly organized and detail-oriented administrative assistant to join our team. As our administrative assistant, you will be responsible for managing and coordinating all aspects of real estate transactions. This includes ensuring all necessary documentation is completed accurately and in a timely manner, coordinating with...

  • Administrative Assistant

    2 weeks ago

    Bedford, Canada Health Association Nova Scotia Full time

    Health Association Nova Scotia (HANS) is a not-for-profit, non-government, membership-based association with 60 years experience in providing exceptional human resource shared services, innovative technical services (formerly clinical engineering services) solutions, policy support and expertise our customers can count on. Serving multiple organizations from...

  • Reception/administrative Assistant

    3 days ago

    Bedford, Canada Habermehl Contracting Ltd Full time

    **Habermehl Contract Ltd.** is a design-build-renovate company specializing in large residential renovations/builds, as well as boutique commercial projects and accessibility modifications. We pride ourselves in qualify builds and exemplary customer service. We're looking for an enthusiastic and team-oriented individual for the role of **Reception /...

  • Administrative Assistant

    3 days ago

    Bedford, Canada Municipal Group of Companies Full time

    Bedford, Nova Scotia The Municipal Group of Companies, based in Bedford Nova Scotia, is a large, diversified organization engaged in all major aspects of the heavy civil construction, mining, and environmental services within the Atlantic Provinces. We are currently seeking the expertise of a Administrative Assistant to join our team from our office based...

  • Administrative Assistant/receptionist

    3 days ago

    Bedford, Canada The Breath Factory Inc. Full time

    The Breath Factory Inc and Faceplant Retina Recovery Solutions is currently recruiting for our next amazing hire as Part-time Administrative Assistant/Receptionist in Bedford, NS. The Breath Factory Inc was founded in 2019 to raise industry clinical standards for support and education in the growing therapeutic fields of Sleep-Disordered Breathing and...

  • Administrative Assistant Imit Yourhealthns

    2 days ago

    Bedford, Canada Nova Scotia Health Authority Full time

    **Req ID**:204262** **Location**:Central** Zone,**Westway 1** **Department**:IMIT YHNS STRAT - Digital Front Door** **Type of Employment**:Permanent**Hourly FT** (**100%**) x**1** **MGMT/NON-Union** **Management/Non Union** Position** **Posting Closing Date**:16-Jun-25** Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...

  • Project Administrative Assistant/receptionist

    5 days ago

    Bedford, Canada Pomerleau Full time

    Ready to build your career? We want to hear from you._ As a Project Administrative Assistant/Receptionist, you are passionate about the construction industry and have a strong sense of customer service excellence and a people-focused attitude. As a key member of the team, you will put your knowledge to work and provide administrative support at every stage...

  • Administrative Assistant

    1 week ago

    Bedford, Canada Health Association Nova Scotia Full time

    We’re excited to announce a new opportunity for a Part-time Administrative Assistant for our program Dementia: Understanding the Journey (DUTJ), as we continue to grow and expand our team. **Position Scope**: Reporting to the Manager - CCA Registry and Dementia: Understanding the Journey (DUTJ), the Administrative Assistant is responsible for a wide...