Administrator, Parts

7 days ago

Mississauga, Canada O’Dell HVAC Group Full time

Who We Are

**O'Dell HVAC Group**is a well-established HVAC equipment representative, partnering with engineers, building owners, and contractors across Ontario. Our success is fueled by our people-first culture, where teamwork, innovation, and professional growth are at the core of everything we do.

Why Work for O'Dell HVAC Group?

As one of **Canada's Best Managed Companies**, we offer our employees:

- Competitive Salary - We recognize and reward contributions to our success.
- Comprehensive Benefits, Health Spending Account, & RRSP Plan - We invest in your well-being and future.
- Company Vehicle - Enjoy the convenience of a company vehicle for all work-related travel.
- Professional Development - We support continuous learning and career growth for all roles.
- Company-Wide Holiday Shutdown - Enjoy paid time off during the holiday season.
- Summer Fridays - Wrap up early on summer afternoons

We are seeking an **Administrator, Parts** & Logistics** professional to join our **Toronto**team. Reporting to the **Territory Manager**, this position serves as the primary point of contact for clients, vendors, and internal and external stakeholders at our Toronto office. This position provides general administrative duties to ensure the smooth operation of the office and assist with the fulfillment process of parts.

What You'll Be Doing
- Act as the primary point of contact for customers and vendors by greeting guests, directing phone calls, and handling all incoming and outgoing mail.
- Coordinate and maintain professional communication and relationships with staff, vendors, and both internal and external stakeholders.
- Support daily office operations by organizing workload priorities, managing supplies, filing, scheduling, and providing administrative assistance as needed.
- Issue purchase orders, validate order acknowledgements, and oversee the fulfillment process—including receiving, packing, shipping goods, and coordinating with logistics.
- Organize and maintain a comprehensive filing system for packing slips and shipping documents to ensure easy tracking and audit compliance.
- Other administrative and operational tasks as required.

What You Bring
- Post secondary education in Office Administration, Business Administration, or another related field.
- A minimum of one to two (1-2) years’ experience in an Office Administration role.
- Strong computer skills, including Microsoft Office; experience with an ERP system considered an asset.
- Strong communication skills with both internal and external project stakeholders.
- Highly developed customer service and interpersonal skills.
- Ability to work independently and effectively while prioritizing work schedule and completing assigned duties within timelines.
- Demonstrate a high degree of confidentiality.
- Effective organizational and problem-solving skills

Accessibility Commitment

At O’Dell HVAC Group, we’re all about building a workplace where everyone can thrive. We’re committed to fostering an inclusive, accessible environment in line with the Accessibility for Ontarians with Disabilities Act (AODA).

If you need accommodations during the hiring process or on the job, please contact us. We believe that accessibility isn’t just a requirement; it’s part of creating a great place to work for everyone.

For any accommodation requests or questions, reach out to Human Resources.

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