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Medical Office Assistant

2 weeks ago

Calgary, Canada FreeMind Therapy Full time

**JOB TITLE: Medical Office Assistant (VIRTUAL ONLY)**

**ABOUT US**

We are a growing virtual-only private practice in British Columbia who is expanding and growing. We are a team of virtual mental health counsellors from throughout BC, serving youth, adults, couples and families online of all ages and backgrounds. We treat a wide array of mental health issues including trauma, phobias, anxiety and more.

**VALUES**
- Transparency
- Professionalism
- Excellence
- Work hard play hard
- Collaboration
- Clients First

**JOB SUMMARY**

FreeMind Therapy is looking for a reliable virtual Clinic Coordinator (Admin). They will undertake detailed administrative tasks, while ensuring the rest of the staff has adequate support to work efficiently. They Clinic Coordinator represents the company well, through communications with mental health clients and our professional partners in the community. All work will be performed on your personal computer, using various technical platforms.

**DUTIES**
- Billing: Complete billing, process payroll, manage receipts, and pick up mail as needed.
- Quality Improvement & Company Growth: Manage tasks, implement policies, and support company growth initiatives.
- Team Support: Assist with tech training, track staff vacations, and support team engagement.
- Additional: Provide personal task assistance to the company owner when necessary.

**EDUCATION**
- Formal education in administrative work
- Medical Office Assistant Certification (preferred)
- Considerable experience using the Microsoft Office Suite, Google Workspace, Gmail, Dropbox, Jane.app, etc.. (preferred)

**REQUIREMENTS**
- Proven experience as an office administrator, admin assistant or relevant role
- Outstanding verbal communication, writing skills and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures, record keeping, and data collection
- Possess a well-running computer, internet connection and in-home office/desk setup with no distractions.
- Clear vulnerable-sector criminal record check and three references.

**DAYS**: Thursday (10-5:30pm), Friday (10-5:30pm), Saturday (10am-2pm)

**HOURS**: 19hrs/wk

**PAYSCALE**: $20-25/hr

**BENEFITS**: 10 days paid vacation

**APPLICATION PROCESS**

We thank all applicants for their interest. Only those under consideration will be contacted. For more info on our practice, check out our website:
**Job Type**: Part-time

Pay: $20.00-$25.00 per hour

**Benefits**:

- Paid time off
- Work from home

Schedule:

- Day shift
- Morning shift

Application question(s):

- Do you have a home office space, and a well-running computer? (answer yes/no)
- Do you have experience using the Jane.app clinic platform? (answer: yes/no)
- Where are you located? (Answer with Province)

**Experience**:

- administration: 1 year (required)

Work Location: Hybrid remote in Calgary, AB T2G 4K5