Administration Coordinator
2 days ago
**Job description**
**Key Responsibilities**
- Opening and closing the office
- Reception duties
- Deliver high-quality customer service and address client issues or complaints promptly
- Answering reception calls and forwarding to team members
- Closing of files
- Onsite low level IT assistance
- Assist in the recruitment process including onboarding and setting up employee workstations
- Provide marketing, HR, logístical and administrative support to Office Manager
- Assist Office Manager with project implementation, documentation and timelines
- Generate and send invoices to clients; follow up on payments and manage accounts receivable
- Schedule and coordinate site visits, installations, and appointments; maintain and update the firm calendar
- Order/managing inventories of supplies and equipment, both office and kitchen
- Interfacing with vendors
- Processing mail and courier
**Locations & Commitments**
- Full-time permanent
- 8:30 am to 4:30 pm
- On-site role
**Qualifications**
- Analytical Skills and Operations Management
- Excellent verbal and written communication skills
- Must have a personality that quickly puts people at ease
- Be able to run a multi-line phone system.
- Strong customer service skills
- Attention to detail and ability to prioritize tasks
- Strong organizational and problem-solving abilities
- Proficiency in Microsoft Office Suite
- Knowledge of Marketing and Social Media, HR processes and procedures and IT skills is a plus
- Bachelor's degree in Business Administration, Human Resources, Office Management or related field preferred
- Previous experience in office administration or a similar role
- Accuracy in handling paperwork, invoicing, and record-keeping
- Familiarity with order processing systems and financial transactions
We offer a competitive salary and benefit package commensurate with experience.
We thank all applicants for their interest in this position; however, only those individuals selected for an interview will be contacted.
No telephone inquiries, recruiters or agencies please.
**Job Types**: Full-time, Permanent
Pay: $35,000.00-$45,000.00 per year
**Benefits**:
- Dental care
- Extended health care
- Paid time off
Schedule:
- Monday to Friday
Application question(s):
- Are you located in Halton or Mississauga?
**Education**:
- Bachelor's Degree (required)
**Experience**:
- Front desk: 3 years (required)
- Administrative experience: 3 years (required)
**Language**:
- English (required)
Work Location: In person
Expected start date: 2024-12-09
**Benefits**:
- Dental care
- Employee assistance program
- Paid time off
- Vision care
Schedule:
- 8 hour shift
Work Location: In person
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