Administration Coordinator

6 days ago

Oakville, Canada O'Connor MacLeod Hanna Full time

**Job description**

**Key Responsibilities**
- Opening and closing the office
- Reception duties
- Deliver high-quality customer service and address client issues or complaints promptly
- Answering reception calls and forwarding to team members
- Closing of files
- Onsite low level IT assistance
- Assist in the recruitment process including onboarding and setting up employee workstations
- Provide marketing, HR, logístical and administrative support to Office Manager
- Assist Office Manager with project implementation, documentation and timelines
- Generate and send invoices to clients; follow up on payments and manage accounts receivable
- Schedule and coordinate site visits, installations, and appointments; maintain and update the firm calendar
- Order/managing inventories of supplies and equipment, both office and kitchen
- Interfacing with vendors
- Processing mail and courier

**Locations & Commitments**
- Full-time permanent
- 8:30 am to 4:30 pm
- On-site role

**Qualifications**
- Analytical Skills and Operations Management
- Excellent verbal and written communication skills
- Must have a personality that quickly puts people at ease
- Be able to run a multi-line phone system.
- Strong customer service skills
- Attention to detail and ability to prioritize tasks
- Strong organizational and problem-solving abilities
- Proficiency in Microsoft Office Suite
- Knowledge of Marketing and Social Media, HR processes and procedures and IT skills is a plus
- Bachelor's degree in Business Administration, Human Resources, Office Management or related field preferred
- Previous experience in office administration or a similar role
- Accuracy in handling paperwork, invoicing, and record-keeping
- Familiarity with order processing systems and financial transactions

We offer a competitive salary and benefit package commensurate with experience.

We thank all applicants for their interest in this position; however, only those individuals selected for an interview will be contacted.

No telephone inquiries, recruiters or agencies please.

**Job Types**: Full-time, Permanent

Pay: $35,000.00-$45,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

Application question(s):

- Are you located in Halton or Mississauga?

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Front desk: 3 years (required)
- Administrative experience: 3 years (required)

**Language**:

- English (required)

Work Location: In person

Expected start date: 2024-12-09

**Benefits**:

- Dental care
- Employee assistance program
- Paid time off
- Vision care

Schedule:

- 8 hour shift

Work Location: In person

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