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Administrative Coordinator

2 weeks ago

Oakville, Canada Rockstar Games Full time

At Rockstar Games, we create world-class entertainment experiences.

A career at Rockstar Games is about being part of a team working on some of the most creatively rewarding and ambitious projects to be found in any entertainment medium. You would be welcomed to a dedicated and inclusive environment where you can learn, and collaborate with some of the most talented people in the industry.

Rockstar Toronto is on the lookout for a talented Administrative Coordinator who possesses a passion for customer service and thrives in a fast-paced environment. This is a permanent full time, onsite position based out of Rockstar's unique game development studio in Oakville.

**WHAT WE DO**:

- We are a busy and organized team who ensure the smooth running of the day-to-day operations of the Studio.
- We support the Company's goals and values, demonstrating them in all work activities and interactions.
- We are focused and we anticipate the needs of the Studio, providing positive and efficient support to the Studio and our visitors.

**RESPONSIBILITIES**:

- Act as first point of contact for greeting visitors to ensure correct access is provided and appropriate paperwork is completed.
- Assist with the coordination of daily activities and employee-related functions.
- Handle day-to-day staff enquiries and requests.
- Coordinate travel arrangements including flights, taxi's, hotels, and distributing travel letters.
- Provide support for internal events and employee related activities as required.
- Assist with new hire orientations.
- Maintain and order office supplies, stationery, and consumables.
- Receive, sort, and distribute mail and courier packages.
- Participate in the Health & Safety Committee.

**QUALIFICATIONS**:

- 2+ years of experience providing administrative assistance and office support.
- High proficiency with Microsoft Office (specifically Outlook and Excel), Monday, and Slack.

**SKILLS**:

- Effective time management, ability to multi-task and prioritize.
- Highly self-motivated and proactive with ability to work both with mínimal supervision and as part of a team environment.
- Effective communicator both written and verbal, with great attention to detail
- Strong focus on customer service.
- Friendly with a positive, can-do attitude

**PLUSES**:

- Experience working within the Creative Industries - video games, film, television, music.
- Experience working as a Personal/Executive Assistant, liaising with all levels of a business.

**HOW TO APPLY**:
Rockstar is proud to be an equal opportunity employer, and we are committed to hiring, promoting, and compensating employees based on their qualifications and demonstrated ability to perform job responsibilities.