Coordinator, Administrative Services

**Coordinator, Administrative Services**

**Full-time Permanent Position**

**Who We Are**

Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred’s-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her unique pathways within a nurturing community.

Department: Administration

Reports to: Senior Coordinator, Administrative Services

Liaises with: Principals, Vice-Principals and Teachers

Education: College Diploma / University Degree; Diploma or Certificate in Office Administration or equivalent job experience is preferred

Experience: 2+ years progressive administrative experience

Experience with Blackbaud’s “OnProducts” (an asset)

Experience in an Independent and/or Secondary School (an asset)

Experience in a not for profit environment (an asset)

Fluent in Google Workspace & Microsoft Office products

Comfort in a Mac based environment

Working Conditions: Office / School Environment, Mac, Google
- An enthusiastic, committed, and creative individual who communicates with ease and confidence.
- A problem solver who demonstrates initiative, integrity and attention to detail.
- A team player who enjoys being part of a vibrant, collaborative community and contributes positively to all areas of the school.

**Key Responsibilities**
- Daily attendance management administration
- Coordinate coverage (internal and external) for Faculty absences via internal on-calls or organizing external supply teacher coverage of classes
- Daily reception coverage (before school and during lunch) and back up coverage during absences (i.e. sick and vacation days) of other team members
- Provide ongoing administrative support to the Principals and Vice-Principals
- Administrative support for online school permission forms and the academic school calendar
- Assist with organization and preparation for special events (e.g. Parent Association Events, Parent-Teacher Interviews, etc.)
- Ad hoc special projects or assignments as assigned by the Sr. Coordinator, Administrative Services
- Bring new ideas and best practices to continuously improve administrative systems and processes
- Other duties as required

**Why Join SMLS?**

Our work is meaningful and important. As a school, we support each student’s interests, talents, learning needs and strengths. Through our world-class facility, Signature Programs, expertise in girls’ education, dedication to personalization, and customized semestering, our students become lifelong learners equipped to achieve excellence in whatever path they choose.

When you join SMLS, you join a fun and supportive community

Our employees enjoy competitive compensation packages and may be eligible for some of the following benefits:

- Health, vision, and dental care
- Life insurance, AD&D insurance, and Long Term Disability insurance
- Employee & Family Assistance Program (EFAP)
- Mental health & wellbeing resources
- Ontario Teachers’ Pension Plan (OTPP) / RRSP program with up to 5% employer match
- A healthy lunch program during the school year
- On-site fitness facilities
- On-site parking
- Time off during Winter Break and March Break
- Summer hours and extra long weekends in line with the school calendar

**OUR VISION**

Young women empowered to challenge and transform the world.

**OUR MISSION**

To engage each girl in a personalized, real-world learning experience where she explores her unique pathways within a nurturing community.

**OUR VALUES**

Excellence **-**Courage **-** Integrity **-** Belonging

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: In person