Admin Support Assistant Iii

161 Bay Street (93021), Canada, Toronto,Toronto, Ontario,

Admin Support Assistant III

Capital One is looking for an exceptionally bright and self-motivated experienced Administrative Support Assistant III to support up to 4 executives in a fast-paced, tech-savvy, legal & compliance office environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team, working mainly in the office. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.

**A day in the life of a Capital One Administrative Assistant**

In this role, you are a jack of all trades Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives’ complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.

**Responsibilities**:

- Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
- Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
- Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
- Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
- Build and maintain good business relationships with executives and administrative staff across our various organizations
- Participation in general administrative duties (copying and faxing), distributing mail, ad-hoc projects, committees and/or group events will see you in the office the majority of the week
- Promote a fun and team-oriented work environment

At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.

**Basic Qualifications**:

- High School Diploma, GED or equivalent certification
- At least 2 years of Administrative experience
- At least 2 years of experience in Google Suite or Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

**Preferred Qualifications**:

- Associates Degree, preferably in Legal and Compliance
- At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
- At least 3+ years of calendar management supporting multiple executives
- At least 1+ year of experience in Google Suite
- At least 1+ year of meeting and event planning experience
- Experience planning ahead and managing time effectively
- Excellent written and verbal communications
- Excellent organizational skills

**About Capital One Canada**

We've been helping millions of Canadians for over 20 years by providing them with access to credit when others wouldn’t. We're on a journey to put our customers first, and keep them there, by building modern technology solutions to simplify and humanize the world of credit cards. We have the positive energy of a startup, with the advantages of a big company.

**Working with us**

How do we do things at Capital One? We listen — to our people, and to our customers. We change with the times, currently working remotely with plans to move to a flexible hybrid model (remote and/or in-office) in the future. A flexible hybrid working model is one that creates the opportunity to match the work that we do to the environment that best supports that work. We recognize that everyone has a unique working pattern so we’re open to discussing flexible working arrangements that will best accommodate you.

At Capital One Canada the health and safety of our associates, customers and communities are our highest priorities and as a result, our offices are currently closed. When and how we transition from virtual to flexible hybrid will be guided by local government and health authority guidance.

We want our associates to have a voice, and we’re committed to diversity, inclusion and belonging. We give everyone a