Accounts Payable/administrative Support
5 days ago
Title**: Accounts Payable/Administrative Support**
Purpose:
- **Accounts Payable** - Process Accounts Payable invoices and payments, verify invoices and perform account reconciliations, recordkeeping, reports, and other documentation.
- ** Admin Assistant**:
- Provide administrative support to ensure efficient operation of the office.
Role:
- Receive and verify AP invoices with Purchase Orders and Packing Slips (three-way match). Irregularities are to be addressed with the appropriate department personnel or vendor as required.
- Process AP invoices in the ERP system
- Ensure outstanding balances are updated with credit memos that are due.
- Verify vendor accounts by reconciling monthly statements and related transactions.
- Maintain historical records of all documentation by saving documents in filing cabinets and on the network.
- Provide weekly updated AP aged Trial Balance to the Controller for Cash Flow update and Payment Run proposals.
- Collaborate with another member of the accounting team to ensure accurate and timely processing of the approved payment run, print cheques, and match them with corresponding invoices, and obtain appropriate signatures.
- Log all incoming cheques onto an EXCEL spreadsheet.
- Perform bank deposits.
- Assist in audit activities to meet departmental program objectives.
- Answer phone calls and direct to the appropriate personnel, schedule meetings
- Carry out administrative duties such as filing, copying, scanning etc.
- Receive, sort, and distribute Incoming and outgoing mail and faxes.
- Make arrangements and follow-up on courier pick-ups/drop offs as required.
- Monitor and order office and kitchen supplies.
- Welcome and support visitors.
- Coordinate employee luncheons, as required.
- Organize monthly birthday celebrations.
- Handle sensitive information in a confidential manner.
- Other duties as assigned by your manager.
Education and Experience:
- Accounting Diploma, or working towards completion of an Accounting Diploma
- 3+ years previous experience in a similar role in the manufacturing industry
- Excellent time management skills and ability to multi-task and prioritize work.
- Excellent written and verbal communication skills
- Good interpersonal and customer service skills
- Proficient in MS Word and Excel
- Proficient in accounting software; MS Dynamics an asset
We thank all applicants for their interest in our organization, however; only those selected for an interview will be contacted.
-
Accounts Payable Administrator
7 days ago
Vaughan, Canada Combined Metal Industries Full timeVaughan - Keele/Langstaff Competitive Salary based upon experience Did you know that 34,000+ Canadians are directly employed in the recycling industry? Interested in becoming part of Canada’s workforce that’s shaping our environment? HERES WHAT WE DO As one of the fastest growing metal recycling and management organizations across North America,...
-
Accounts Payable Administrator
7 days ago
Vaughan, Canada Recipe Unlimited Corporation Full timeRecipe Unlimited Corporation is Canada’s leading full service restaurant company. Home to such iconic brands as Swiss Chalet, Harvey’s, St.Hubert, The Keg, Montana’s, Kelseys, Pubs, Bier Markt, East Side Mario’s, The Landing Group, New York Fries, The Burger’s Priest, Fresh Kitchen + Juice Bar, The Pickle Barrel & Catering, State and Main, Elephant...
-
Accounts Payable Coordinator
1 week ago
Vaughan, Canada Toro Group of Companies Full timeNATURE AND SCOPE OF POSITION COMPANY DESCRIPTION Established in 1979, Toro Aluminum has become a leader in the development and manufacturing of window walls and doors for high-rise condominiums, office buildings and hotels, across Canada, the United States, and Mexico. Toro Aluminum specializes in manufacturing unitized pre-glazed curtain wall...
-
Accounts Payable
7 minutes ago
Vaughan, Ontario, Canada HighView Partners Full timeOur client is a privately held, GTA-based real estate organization operating across ownership, development, construction, and property management. The business is known for its stability, disciplined operations, and long-tenured team, offering a structured, professional head office environment where processes matter, and people grow Your New EmployerYour...
-
Accounts Payable Associate
5 days ago
Vaughan, Canada Jonluca Neal Full time**Accounts Payable Associate** **General Information** Reporting to the Finance Manager, the Accounts Payable Clerk is responsible for the timely and accurate processing of invoices, vendor payments, and ensuring accurate and efficient accounts payable administration through maintaining and approving AP functions and processes. **Job Duties &...
-
Accounts Payable Associate
3 weeks ago
Vaughan, Canada Jonluca Enterprises Inc. Full timeAccounts Payable Associate General Information Reporting to the Finance Manager, the Accounts Payable Associate is responsible for the timely and accurate processing of invoices, vendor payments, and ensuring accurate and efficient accounts payable administration through maintaining and approving AP functions and processes. Job Duties & Responsibilities...
-
Accounts Payable Associate
1 week ago
Vaughan, Canada Jonluca Enterprises Inc. Full timeAccounts Payable Associate General Information Reporting to the Finance Manager, the Accounts Payable Associate is responsible for the timely and accurate processing of invoices, vendor payments, and ensuring accurate and efficient accounts payable administration through maintaining and approving AP functions and processes. Job Duties &...
-
Accounts Payable
7 days ago
Vaughan, Canada Newlands Group Full time**Job Title**: Accounts Payable Specialist (Construction Industry) **Location**: Vaughan, Ontario (Full-Time, In-Office) **Salary**: $70,000 - $75,000 + Benefits, Bonus & RSP **About the Opportunity**: On behalf of our client, a reputable construction company based in Vaughan, we are seeking an experienced **Accounts Payable Specialist** to join their...
-
Accounts Payable Associate
14 minutes ago
Vaughan, Ontario, Canada Jonluca Neal Full timeAccounts Payable AssociateGeneral InformationReporting to the Finance Manager, the Accounts Payable Associate is responsible for the timely and accurate processing of invoices, vendor payments, and ensuring accurate and efficient accounts payable administration through maintaining and approving AP functions and processes. Job Duties & ResponsibilitiesEnsure...
-
Accounts Payable Administrator
19 minutes ago
Vaughan, ON LK R, Canada OZZ Group Full timeAbout the CompanyOZZ has been the premier leader of Green Energy Services, combined with a complete range of electrical proficiencies facilitating innovative solutions for any electrical need for over 30 years. At OZZ we specialize in large-scale projects, high profile design-build work, retrofit applications, and clean energy solutions. Providing full...
