Proposal Coordinator

Salary:
**Company Overview**:
We are a privately-owned environmental construction company headquartered in Calgary, Alberta. Our mission is to build a sustainable future through innovative construction solutions that prioritize both environmental responsibility and economic growth. We specialize in decommissioning, demolition, environmental construction, reclamation and remediation, catering to a diverse clientele in oil & gas, mining and industrial markets.

Our core values are:

- Sustainability: A commitment to eco-friendly practices in all our projects, leaving no trace.
- Innovation: Continual investment in research and development to stay ahead of industry trends.
- Integrity: Upholding the highest ethical standards in all our business dealings.

As we look to the future, our focus is on both organic and inorganic growth strategies, with ambitious plans for exponential expansion over the next 3 to 5 years in the Western Canadian markets. To drive these initiatives, we are seeking a highly motivated and detail-oriented **Proposal Coordinator** to join our Business Development & Sales team.

**Responsibilities**:
Committed to and responsible for Sublatus' proposal and bid management, the Proposal Coordinator is responsible for various areas, including:

- Lead and oversee the entire proposal development lifecycle, ensuring strict adherence to all deadlines.
- Facilitate effective communication and collaboration with technical experts, project managers, and other key stakeholders to gather essential information for proposals.
- Craft, revise, and format proposal content, ensuring clarity, persuasiveness, and compliance with all requirements.
- Develop and maintain a comprehensive repository of proposal resources, including templates, standard responses, and project summaries.
- Manage the bid submission process meticulously, ensuring the inclusion and timely submission of all required documents.
- Conduct thorough research on potential clients and projects to tailor proposals to their unique needs and preferences.
- Assist the marketing team in the creation of promotional materials, presentations, and other marketing collateral.
- Manage the company's social media presence, ensuring consistent and engaging content that aligns with our brand and values.
- Oversee and maintain proposal timelines, ensuring all tasks are completed on schedule.
- Analyze proposal outcomes, providing insightful recommendations for continuous improvement and strategic positioning.

**Qualifications and Competencies**:

- Bachelor's degree in English, Communications, Marketing, or a related field.
- Minimum of 3 years of experience in proposal coordination, technical writing, or a similar role.
- Strong writing, editing, and proofreading skills, with the ability to convey complex information clearly and persuasively.
- Experience managing multiple proposals simultaneously in a fast-paced environment.
- Knowledge of the environmental construction industry and relevant regulations.
- Excellent organizational and project management skills.
- Strong interpersonal and communication skills, with the ability to work effectively with diverse teams.
- Proficiency in Microsoft Office Suite and proposal management software.

**Additional Qualifications**:

- Demonstrated ability to work well under pressure and manage tight timelines.
- Strong problem-solving skills and the ability to think critically and strategically.
- A proactive approach to work, with the ability to take initiative and work independently when required.

**Working Conditions**:

- This is a full-time, salary role with defined minimum work hours. Overtime may be required from time to time.
- Travel may be required from time to time.