Contract Invoicing Specialist

Job Description

Contract Invoicing Specialist / Accounting Support

Overview:
In-Line Pigging Solutions, a leader in pipeline integrity services, is seeking to hire a Contract
Invoicing Specialist to take ownership of and bring efficiencies to the customer invoicing process. This person would also be assisting in other accounting and administrative capacities as well.

**Job Description**:
The Contract Invoicing Specialist is responsible for:

- Reviewing detailed customer billing requirements for large oil and gas companies,
- Setting up internal processes for those requirements,
- Working with Project Manager to set up project in ERP system,
- Ensuring compliance to customer requirements in the invoicing process,
- Preparing and submitting customer invoices in an accurate and timely manner,
- Following up on the timely collection of customer payment.
- Providing support to the accounting team.
Knowledge and Skill Requirements

This position requires a detail-oriented person who has experience working inside Enterprise
Resource Planning software (Acumatica). The Contract Invoicing Specialist is expected to be a positive, well organized individual who is a self-starter capable of establishing customer invoicing protocols, and then working with the operations people to ensure compliance. The person filling this position needs both the commitment to the customer requirements and also the people skills to work with the operations team. Familiarity of Terms and Conditions with respect to contract invoicing in an oil and gas environment would be considered an asset.

Specific Duties

Organization
- Create and maintain a documented system of customer billing policies and procedures.
- Liaise with accounting and operations personnel to expedite billing process.
- Adapt and respond to change within the Company and initiate and lead change within the Company related to customer invoicing policies and processes.
Transactional Responsibilities
- Upon Company approval of new customer contract, o Assist Project Manager in setting up project to ensure compliance to customer invoicing requirements o Establish procedures that may be unique to new project o Work with Project Manager to ensure appropriate collection and recording of field transactions (e.g. correct labour/equipment rates, tasks)
- Upon completion of contract, or for progress invoicing o Ensure congruence between internal time and expense capture with signed field tickets o Ensure accurate and timely create of customer invoice o Ensure all appropriate invoice backup is collected and submitted with customer invoice o Ensure completed customer invoices are submitted as per the customer requirements
- Ensure that outstanding customer invoices are tracked to collection.
- Ensure that all customer invoicing information is properly filed for future reference.
- Assist accounting team with other tasks.
Reporting
- Full responsibility for reporting on aged receivables and collection of outstanding accounts
Technical
- Working knowledge of ERP systems (Acumatica) for the purpose of invoicing.
- Investigate and recommend any changes to accounting software or processes to improve efficiency and costs within the accounting department and the Company.
Working Conditions

This is a full time office based position expected to average 40 hours per week. Company office hours are Monday through Friday 8:00 am - 5:00 pm. You are expected to manage a consistent daily schedule Monday to Friday throughout the week during regular office hours. A hybrid schedule of office and remote working can be available.

**Job Types**: Full-time, Fixed term contract

Schedule:

- 8 hour shift