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Office Coordinator

4 weeks ago

Markham, Canada Real Estate Developer Full time

**Company Overview**:
Trulife Developments Inc. was founded on the notion that buyers shouldn’t have to compromise when choosing their new home. Our projects reflect the epitome of comfort, style and luxury while still maintaining a sense of attainability. Whether it is a condominium complex, a mixed-use development or even a custom house, we believe that every project is special and we work tirelessly to create the perfect home.

**Scope of Responsibility**:
**Office Administration **duties including, but not limited to:

- Greet clients/vendors in person and by phone, providing information and directing them to the appropriate contacts,
- Maintain front desk, reception area, meeting rooms and office space, ensuring all are kept tidy and clean,
- Manage company databases as well as filing and organizing project folders (both physical files and electronic copies on the server),
- Coordination of general office maintenance with vendors, ordering office supplies, etc,
- Organization and coordination of office operations and procedures to ensure organizational efficiency.

**Executive Assistant **duties including, but not limited to:

- Preparation and distribution of reports, presentations, and other project related documents,
- Coordinate and manage schedules,
- Responsible for annual renewal of licenses,
- Organize meetings and appointments,
- Book and arrange travel, transportation, and accommodation.

**Bookkeeping/Account Management **duties when required, including:

- Preparation and distribution of invoices,
- Process payments from clients and preparing bank deposits when required.

**Human Resource **duties including, but not limited to:

- Assist with hiring processes (i.e., create job postings, screen, and circulate incoming,
- resumes and prepare offer letters),
- Maintenance of employee handbook, company policies, and role descriptions,
- Other general human resource responsibilities.

**Summary of Qualifications**:

- Post-Secondary Degree in Business Administration or equivalent experience is preferable,
- Extensive knowledge of Microsoft Office Suite - Excel, Word, PowerPoint,
- Real Estate Experience is an asset,
- Knowledge of Marketing Software is an asset - Adobe Photoshop, Canva,
- Excellent written and verbal communication skills,
- Ability to work in a fast-paced environment and multitask to prioritize tasks,
- Fluent in English; Mandarin and Cantonese an asset.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$60,000.00 per year

**Benefits**:

- Paid time off

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus pay

Work Location: One location