Day Camp Office Coordinator

Hourly Rate: $20.50 - Check out the YMCA’s total compensation package

Location: Day Camp Office - 120 Shields Court Markham, Ontario L3R 9T5

Work Hours: Part time hours April - June, then up to 40 hours per week Monday - Friday starting June 2 until August 29, 2025

Employment Type: Seasonal Contract

Number of Vacancies: 2

Anticipated Start Date: April 1, 2025

Deadline to Apply: December 19, 2024 at 5:00pm

**Be the Spark** Join our dynamic Day Camp team, where every day is different, and you will always be engaged with meaningful work

The Day Camp Office Coordinator plays a vital role in the administration and bus coordination for camp locations throughout the Greater Toronto area. This person will support four Administrative Coordinators to ensure all documentation is collected, completed accurately and entered in a timely manner into the Y databases. This person will be responsible for supporting Camp Directors with the Accident/Incident reports and providing them to the Y Risk department. The Office Coordinator will also be responsible for weekly bus attendances and volunteer recruitment and development throughout the summer.

**In this role, you will**:

- Complete accurate and timely data entry in the Human Resources databases, inclusive of; hiring packages, police record checks, and volunteer recruitment
- Complete weekly task of accurately sorting bus routes in Excel within assigned deadlines, for each assigned camp location, and confirming all camper information is accurate
- Will act as the bus coordinator for either the morning or evening daily busses which includes correspondence with the bus company and bus marshals across the GTA
- Act as a liaison with our YMCA Program Support Departments by ensuring all accident/incident reports filled out by camp staff are complete and accurate; informs Risk and/or HR of any major incidents and submits all reports in a timely manner
- Assist with the interviewing, onboarding and hour tracking for volunteers
- Provide support to program in warehouse/office organization when time permits
- Responsible for attending all staff trainings and meetings; arriving on time, and actively participating and contributing to the development of all camp staff
- Ensure Health & Safety procedures are being followed and maintained and contribute to the cleaning, safety and maintenance to camp sites and office
- Act as a positive role model for the campers and fellow staff through embodying the YMCA values, policies and procedures, Day Camp conditions of employment/guidelines and the Ontario Camping Association standards

**You bring**:

- Post-secondary education (or currently enrolled in) _business, administration, human resources or related program preferred_
- Minimum 1 year experience working in an administrative role
- Experience with YMCA Day Camps an asset
- Knowledge or experience in Microsoft Word, Excel and Outlook, ActiveNet and UKG preferred
- Demonstrated ability to work well both independently and in a team environment
- Well-developed interpersonal, and relationship building skills; ability to establish rapport
- Excellent communication skills; both verbal and written
- Commitment to diversity, equity, inclusion and building a sense of belonging

**What you need to succeed**:

- Commitment to the YMCA’s Mission, Vision and Values
- Focus on the health, safety and wellbeing of all children, youth, and vulnerable people in YMCA programs including understanding legal and moral obligations related to reporting suspected child abuse to Child Protection Services
- YMCA Competencies: Accountable, Relationship-Builder, Improvement-Orientated, Team Player & Leader, Equity and Wellbeing Promoter

**Why work for the YMCA?**

The YMCA of Greater Toronto is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. We are committed to helping our employees reach their full potential and are recognized as a great place to work. We offer meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. See what you can expect from the YMCA here.

Joining the Y means contributing to over 165 years of providing opportunities for people to shine through programs and services like health and fitness, licensed child care, camps, employment and immigrant services, education and training, and services for youth, families, and seniors. Learn more in our 2020-2025 strategic plan, _Ignite the Light_,_ which outlines how we are focused on boosting well-being and promoting equity across the Greater Toronto Area.

If we can make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity so we can work with you to accommodate your needs.

In keeping with our commitment to safety and child protection, job offers are contingent on the successful completion of a Police Records Check. Within the first four months and every three