Office Manager

5 days ago

Hamilton, Canada The Carlisle Retirement Residence Full time

Do you have a passion for making a difference?

Making every moment matter is about improving all the things that make life enjoyable. Things like making someone feel better, making connections with them or for them with other residents, showing them a new song or even just giving them something to look forward to.

At The Carlisle, we are passionate about providing compassionate care for families' loved ones, where the residents of our home come before anything else. Our values follow a ‘People’ focused philosophy, Participation ~ Excellence ~ Openness ~ Performance ~ Longevity ~ Efficient Use of Resources. This philosophy can be seen in every aspect and level of our home.

Since The Carlisle opened, we have offered a community within a community that people were happy to call ‘home.’ We pride ourselves in this community connection, our philosophies and the feeling of comfort that can be felt as soon as the door opens.

Responsibilities of the Office Manager at The Carlisle

The Office Manager is responsible for Residents' and Suppliers' accounts and records, including human resources and associate files.

Essential Duties are the technical skills and knowledge that an employee requires to perform their role. Below is detailed information on the required Essential Duties for your position.- Reviews and processes monthly Resident rent and service Invoices,-
- Administers and accounts for petty cash,-
- Receives and processes payments from Residents,-
- Prepares financial, Resident and associate reports upon request,-
- Maintains Resident and associate administrative files,-
- Is aware of and respects, and promotes the Residents’ Bill of Rights,-
- Adheres to the policies of the community and understands the requirements of the Retirement Homes Act,-
- Processes Resident move-ins, discharges, and temporary absences on appropriate forms and lists,-
- Answers questions from Residents and visitors,-
- Promotes the Vision, Mission & Values and Standards of the community,-
- Processes new associates through the payroll and benefits systems,-
- Responsible for reception functions, including receiving all guests, answering the phone, maintaining visitor log, etc.,- Other duties as assigned.

**Qualifications**:

- At The Carlisle, we take pride in our employees, so your qualifications are important to us. We use them to get to know you and see if we are a good fit for each other. The qualifications needed to join our family at The Carlisle are as follows:
- College Diploma or University Degree in Office, Management/Business Administration,-
- Excellent communication skills, both verbal and written,-
- Experienced in dealing with seniors (2 - 5 years),-
- Skilled in conflict management techniques,-
- Is familiar with the provisions of the following legislation: Employment Standards Act, Workers’ Compensation Act, Public Health Act, Residential Tenancies Act, Retirement Homes Act, Occupational Health & Safety Act,-
- Proficient in Microsoft Office, financial systems and billing,-
- Must have a clear vulnerable sector screen, no older than 6 months, TB test results less than 6 months old, must be able to provide three supervisory references.How to apply?

Please submit a resume, cover letter, and references. We look forward to speaking with you and Making Every Moment Matter.

  • Office Manager

    5 days ago

    Hamilton, Canada Miska Trailer Factory Full time

    The **Office Manager** will organize and coordinate office administration and procedures, to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, Office Administration staff supervision and task delegation.. **Duties and...

  • Office Manager

    7 days ago

    Hamilton, Canada Canada's Green Home Solutions Full time

    **About us** Canada's Green Home Solutions is a small business in Hamilton, ON. We are creative, fast-paced and fun. Our work environment includes: - Modern office setting - Food provided **Responsibilities**: - Manage the office social calendar with employees. - Schedule meetings. - Manage the office location by making necessary repairs and...

  • Office Manager

    2 days ago

    Hamilton, Canada Zimmerman Denture Clinic Full time

    **Office Manager**: - **Zimmerman Denture Clinic**_ - **P/T, 3 days per week**_ - Experience:_ - Proven experience as an Office Manager/Receptionist in a dental office (with at least 2 years experience) - Strong organizational and multitasking skills - Excellent written and verbal communication skills in English - Proficient in Microsoft Office Suite (Word,...

  • Office Manager

    2 weeks ago

    Hamilton, Canada Zimmerman Denture Clinic Full time

    **Office Manager**: - **Zimmerman Denture Clinic**_ - Experience:_ - Proven experience as an Office Manager/Receptionist in a dental office (with at least 2 years experience) - Strong organizational and multitasking skills - Excellent written and verbal communication skills in English - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) -...

  • Office Manager

    7 days ago

    Hamilton, Canada Eastside Medical Clinic Full time

    **Job Summary** We are seeking a highly organized and detail-oriented Office Manager to oversee the daily operations of our office. **Responsibilities** - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and...

  • Office Manager

    4 days ago

    Hamilton, Canada Summit Heights Retirement Residence Full time

    Summit Heights Retirement Residence currently looking for an **Office Manager** to join our team! As the Office Manager you would be responsible for managing all the accounting and reception procedures of the Residence. You would communicate with residents, families, and trustees regarding questions and concerns of billing and accounts receivable. In...

  • Office Manager

    2 days ago

    Hamilton, Ontario, Canada ALL SENIORS CARE Full time

    We are seeking an Office Manager to join our teamLocation: Summit Heights Retirement ResidenceType: Full TimeAs the Office Manager you will be responsible for managing all the accounting and reception procedures. You would communicate regarding questions and concerns of billing and accounts receivable to those concerned. In addition, you would ensure all the...

  • Office Manager

    1 week ago

    Hamilton, Canada Precision Physiotherapy Full time

    **Our Mission: To help people get back to things they love doing without the harmful side effects of pain killers, injections and surgeries** CLIENT EXPERIENCE MANAGER Join a team that has fun every day, adds to your career skills, and helps us deliver an awesome patient experience. **Fun Facts about working for our clinic**: - It’s not just us saying...

  • Office Manager

    4 days ago

    Hamilton, Canada Dr. Henry Onyegbule Medicine Professional Corporation Full time

    Durée de l'emploi: Temporaire - Langue de travail: Anglais - Heures de travail: 35 hours per week - Education: - Expérience: **Education**: - Bachelor's degree **Work setting**: - Private sector - Willing to relocate **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and...

  • Office Manager

    1 week ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday, 8:30AM-4:30PM Hybrid Accomodation **Education Level** University degree or 3 year Community College diploma in Office Administration or related field of study. **Career Level** Requires a minimum of 5 years of administrative support experience supporting a senior leader preferably in a university/academic...