Office and Sales Support Coordinator

6 days ago

Martensville, Canada Norspan Full time

Norspan offers a dynamic workplace with professional growth and education opportunities for all employees. As a growing company, we are always looking to promote from within and advance our long-time employees. Join us today and feel the difference between a workplace that’s on your team.

**The Office and Sales Support Coordinator** will play a vital role in ensuring the smooth operation of our office and providing support to various departments within the organization. This role requires a high level of organization, attention to detail, and the ability to handle multiple tasks simultaneously.

This role will be responsible for managing administrative tasks, accounts receivables/payables, coordinating deliveries, and providing general assistance to the management team and other team members.

This role will be required to work Monday - Friday in our Martensville, Saskatchewan location.

**The Office and Sales Support Coordinator duties will include**:

- Answer all incoming calls and direct them as needed, ensuring prompt and professional customer service.
- Manage accounts receivables and payables, including invoicing customers, processing payments, and resolving invoice inquiries.
- Prepare and process all purchase orders.
- Prepare and process weekly cheque runs, obtaining approvals from the General Manager for payment disbursements.
- Maintain accurate records of payables and monitor payment due dates.
- Prepare and distribute monthly statements to customers.
- Assist with sales order processing using Alpine and Bistrack software.
- Maintain organized filing systems for jobs, customers, and suppliers.
- Handle office deliveries and bank deposits as required.
- Order office supplies when needed and ensure the office is well-stocked.
- Maintain confidentiality and handle sensitive information appropriately.
- Provide general administrative support as needed, including assisting with business engagements, and accompanying the General Manager to meetings when required.
- Collaborate with team members and assist with ad hoc tasks as assigned.
- Other assigned duties as required.
- Proven experience in an office management or administrative role.
- Strong organizational skills with the ability to multitask and prioritize work effectively. - Excellent communication skills, both written and verbal.
- Proficiency in using office software, including Microsoft Office Suite (Word, Excel, PowerPoint).
- Familiarity with accounting software, such as Bistrack.
- Detail-oriented and able to maintain accurate records.
- Ability to work independently and as part of a team.
- Strong problem-solving and decision-making abilities.
- Prior experience in the construction or manufacturing industry is a plus.

We appreciate the interest shown by all applicants, however only those being considered for an interview will be contacted.

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