Administrative Support

**Department** Vice-President Facilities & Operations - Administrative Services

**Salary range** $44,016.45 to $58,952.54

**Hours per week** 35

**Grade** 6

**Posted date** December 10, 2024

**Closing date** December 17, 2024

**Position Type** Full Time - Operating Funded

**Description**:
This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location -**This role is in-person. Work primarily takes place at North Campus, Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. **Learn more**.**

**Working for the** University Services, Operations and Finance (USOF)**

The University Services, Operations and Finance (USOF) is focused on providing the appropriate foundation for the University’s academic and research community to advance and achieve its multiple mandates. It does this by nurturing an organizational culture where our people can flourish and succeed. Relying on a network of university-wide services, we lead with purpose by responsively and effectively investing in developing and managing our campus infrastructure, by providing IT solutions that are secure, sustainable and innovative, by attracting and retaining talented people, and by committing to transparent spending and responsible investments. We aim to be agile and dynamic, efficient and effective, and a leader among our peers in implementing best practices.

**Position**

The primary duties of the Administrative Support is to support the activities and roles of the Campus Services team members. In this role, the Administrative Support is expected to assist in managing collaborative and participative processes in the department. As a position within the shared administrative services model, this position provides mid-level administrative support to business units across our portfolio and provides administrative backup support to the team members within Administrative Services. There is significant interaction with guests, various departments throughout the portfolio as well as external partners and stakeholders.

**Duties**
- Coordinates meetings and events, including preparation of materials, venue arrangements, and liaising with external service providers
- Provides comprehensive support in drafting documents, communications, presentations, and maintaining records, while ensuring documents meet professional standards and reflect departmental competence
- Organizes and enters information into various computer programs, maintains central filing, and processes incoming information
- Adheres to University and portfolio policies and procedures, completes PeopleSoft queries, and tracks team spending
- Screens and prioritizes incoming client communications, addresses inquiries, and provides lockout services
- Collaborates with other administrative staff, attends workshops and meetings, and provides backup support as required

**Minimum Qualifications**
- High School Diploma, supplemented by secretarial/administrative and computer courses
- Strong skills in various Microsoft Office and other office software that can include Word, Excel, PowerPoint, Google Suite, etc.

**Preferred Qualifications**
- Minimum of 2 years of related experience, preferably in a post-secondary environment
- Ability to work in a fast paced, high volume environment

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

**Note**: This opportunity will be available until midnight December 17, 2024, Edmonton, Alberta local time.