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Executive Assistant to The Chairman

2 weeks ago

SaintLaurent, Canada ACASS Full time

Are you a proactive, detail-oriented, capable, and organized **Executive Assistant** with outstanding communication and interpersonal skills? Do you enjoy supporting others so they can be more efficient in their roles? Are you looking to develop your career in a dynamic and multi-cultural organization? If so, we would love to hear from you

**Position Description**

ACASS is a leading provider of international private aviation services, and we are looking for an efficient and experienced Executive Assistant to join our team. In this position, you will work closely with our Chairman and provide him with comprehensive support to enable him to be focused, proactive, and efficient. Some of your responsibilities include managing his schedule, coordinating and attending meetings, making travel arrangements, conducting research, answering correspondence, and performing other administrative tasks.

Based in our Montreal office, in this full-time position, you will enjoy an attractive salary, benefits (medical and dental), group RRSP with company matching, training, flexibility, mentoring, and excellent opportunities for development in a well-established, fast-growing company.

**Key Responsibilities**
- Be a gatekeeper and the first point of contact for communications and correspondence, triaging tasks in order of priority.
- Manage the Chairman’s calendar and commitments to ensure he stays on track with his schedule.
- Coordinate travel arrangements, including flights, accommodations, ground transport, travel visas, etc.
- Prepare agendas, attend meetings, take minutes, and follow up on any actions arising from those meetings.
- Maintain an organized and up-to-date electronic filing system of all important documentation.
- Perform other administrative tasks such as preparing reports, making reservations, tracking assets and expenses, booking appointments, etc.
- Support the planning and organization of events/parties.
- Coordinate with other staff for events, errands, necessary deliveries, etc.

**Qualifications**
- Professional, loyal, proactive, service-oriented, confident, outgoing, and friendly with a can-do attitude.
- Ability to exercise the highest level of confidentiality and discretion.
- Excellent time management and organizational skills.
- Ability to maintain a calm demeanor in high-stress situations and changing priorities.
- Strong communication and interpersonal skills with the ability to speak effectively among executives and team members at different levels.
- Goal-orientated with superior planning skills.
- Ability to read and interpret various documents.
- Ability to problem solve and follow through on a variety of tasks.

**Requirements**:

- Minimum 4 years of relevant experience working as an Executive/Personal Assistant for a high-level executive in a corporate setting is required.
- Minimum ACS/AEC of college studies. Certification in office administration is considered an asset.
- Excellent communication skills, written and verbal, in English and French is required.
- Strong computer literacy, proficiency with Microsoft Office Suite software, and excellent keyboarding skills.
- Prior experience in event planning and/or project coordination is an asset.
- Valid Quebec driver’s license and a car.
- Willingness to occasionally work after-hours and on weekends (from home).
- Willingness and ability to occasionally travel for business.

**Working at ACASS**

ACASS is a worldwide provider of best-in-class corporate and private aviation support services, including flight crew staffing, aircraft sales, and management. Since 1994, ACASS has supported a global client base that includes heads of state, VIPs, and Fortune 500 corporations.

We offer a fast-paced, dynamic, and multi-cultural work environment that is friendly, vibrant, positive, professional, and service-driven. Our organizational culture is characterized by energy, respect, collaboration, authenticity, and a strong sense of team and community. Working in a beautiful, upscale office, team members enjoy a variety of work perks, including a fully equipped kitchen, an in-office gym with showers, and online access to virtual healthcare services. More than just geared to customers, ACASS’s slogan, OWN YOUR JOURNEY®, also applies to team members who can realize their full career potential in an inspiring work environment they are proud of.
- ACASS embraces diversity, equality, and inclusivity in the workplace and is committed to employment equity. We aim to attract, develop, and retain highly talented team members from diverse backgrounds, including women, people with disabilities, Aboriginal peoples and visible minorities._

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site gym
- On-site parking
- RRSP match
- Vision care

Schedule:

- Monday to Friday
- Overtime
- Weekends as needed

Application question(s):

- Do you have a car?

**Education**:

- DCS / DEC (preferred