Student Outreach Initiatives Coordinator

**Department** Faculty of Medicine & Dentistry - Dentistry Dept

**Salary range** $54,977.40 to $74,669.16

**Hours per week** 35

**Grade** 8

**Posted date** August 7, 2025

**Closing date** August 14, 2025

**Position Type** Full Time - Operating Funded

**Description**:
**_This position is a part of the Non-Academic Staff Association (NASA)._**

This position offers a comprehensive benefits package.

**Location** - This role is in-person at North Campus Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Position Summary**

The **Student Outreach Initiatives Coordinator**is a key role in the Mike Petryk School of Dentistry, orchestrating the successful planning, implementation, and administration of its diverse student outreach initiatives.

Under the guidance of the Supervisor, Business Finance and Dental Outreach, this position works closely with the program directors and student leaders who drive the School’s clinical outreach programs. They serve as the central point of connection, facilitating coordination across all project activities and expertly linking the university with its community partners to ensure these programs thrive.

**Duties**

Administration
- Work with the program director to develop and maintain a detailed project plan outlining timelines, milestones, and resource allocations for outreach activities.
- Provide program information to students, support staff and instructors
- Plan and coordinate program logistics, including arranging transportation to sites.
- Develop and maintain standard operating procedures (SOPs) for program processes and mobile clinic operations.
- Organize meetings, distribute agendas, take minutes and to ensure effective communication among stakeholders.
- Coordinates and prepares administrative and financial reports for the programs
- Maintain clear and responsive communication with all stakeholders involved in program delivery including volunteers, patients, and community partners to ensure smooth operation of clinics and to confirm that the program is meeting the community’s needs.
- Collaborates with student leaders, faculty, and external partners to organize events, ensuring appropriate protocols are in place and documented.
- Administers conference planning software, including training and support for all users.
- Oversees event coordination including communications, marketing, volunteers, AV, Food Services, event registrations, website, space, other logistics, and scheduling.

Clinic Operations
- Coordinate the outreach initiative trip activities with the students and program directors to ensure efficient and effective implementation.
- Create student and instructor's schedule(s) for initiatives as required.
- Support the program director in ensuring that external sites follow and adhere to IPC (infection prevention and control) standards and protocols; including radiology and nomad training
- Liaises between the different dental departmental units that contribute to the mobilization of the Clinics including Central Sterilization, Equipment Technician, and Materials Management to ensure all equipment and supply orders are placed and received.
- Visit the various clinic sites several times each year to coordinate planning activities where needed.
- Ensure patient charts and documents are appropriately updated as required including performing regular chart and radiology audits.
- Ensure compliance with all relevant health and safety guidelines during program activities. This includes strictly enforcing Infection Prevention and Control (IPC) practices and Health, Safety and Environment (HSE) standards in the mobile clinics to protect both patients and staff.

Financial Responsibilities
- Track all expenditures accurately and ensure spending aligns with the project’s contract terms and funding conditions.
- Help maintain detailed financial records in alignment with the approved budgets. Perform monthly reconciliations for each program, alerting the program directors to any discrepancies.
- Verifies and processes invoices, non employee expense claims, internal departmental billings (indents), processes corporate credit card payments as well as reconciliation