Administrative Officer

Organizational Unit- University of Victoria -> Faculty of Human & Social Dev -> School of Public Health and Social Policy- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 7 October 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $75,755.00 - $98,528.00- Additional Posting Information- N/A- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- SG11- Start Date- 10/15/2024- End Date- 4/11/2025- Employee Group: - PEA - Term- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement. **_*This position is eligible for a Hybrid Work Arrangement*_** **The salary range for this position is**: - **Recruitment range: $75,755- $83,525 starting salary **determined by the PEA Collective Agreement. - **Performance range: starting salary to max of $98,528 **is available through annual performance increases. - Job Summary**Mandate**: An Administrative Officer plays a vital role in ensuring the faculty and/or department functions efficiently and effectively by managing administrative processes and procedures, supervising staff and coordinating with other departments and colleagues as needed. **Objectives**: - Improve current processes and optimize procedures to ensure the School or Department operates smoothly and effectively. - Oversee office operations and planning, financial management and assistance to the School Director or Department Chair. - Support the School or Department leadership to meet long-term planning and academic goals. - Supervise administrative staff including recruiting, performance development, coaching and workload management. - Job RequirementsThis position requires a level of education, training, and experience equivalent to an undergraduate degree plus three years of relevant experience. An equivalent combination of education, training, and experience may be considered. **Knowledge, skills, and abilities include**: - Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment. - Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations. - Demonstrated experience leading and motivating a team of professionals. - Demonstrated administrative and organizational skills. - Excellent critical thinking and problem-solving skills. - Demonstrated commitment to collaborative approaches and decision-making in a team environment. - Demonstrated experience creating technical materials such as budget analysis, proposals and presentations. - Ability to gather, synthesize, evaluate and interpret information from a variety of sources. - Experience working with various social media platforms and how each network can be optimally applied in different scenarios. - Experience in maintaining confidential and sensitive information. - Ability to build and maintain positive working relationships. - Demonstrated proactive judgement and initiative to manage day-to-day operations. - Ability to work collaboratively in a team environment. - Demonstrated experience providing leadership and supervision to staff in a unionized and diverse environment is an asset. **Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. **What UVic Offers**:To learn more click here.