Human Resources Information Systems

**Job Description**:
**CARE AND BE CARED FOR - THIS IS YOUR HOME**:
Are you a strategic Human Resources professional with a solid understanding of business dynamics and have a talent for building strong relationships? Do you have an extensive background in HRIS and Benefits? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place.

**If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 9,000 regulated health care and other professionals.**We are amid a momentous time for health care in Ontario as we move to a more connected health care system through the Ontario Health Teams model of care.

**What will you do?**
- Input and maintain confidential employee records in HRIS
- Act as a systems administrator
- Configure and complete systems upgrades as required
- Participates in identifying requirements for system enhancements and system development and evaluation activities; makes recommendations to improve system performance; participates in Quadrant Workforce Testing
- Provides training to new system users and provides ongoing support to existing users on changes, upgrades and new components
- Creates and prepares (runs), analyzes and reviews a variety of standard and ad hoc reports monthly, quarterly and annually on HR and Payroll related matters for payroll, finance, IT, HR, and management as needed
- Complete reports and analysis for monthly operational statements
- Completes year-end configuration for payroll schedule including statutory holidays, reset float cycle, pay cycle, tax table, etc.
- Verifies employee hours for payroll processing, reconciling Time Request Forms and/or timesheets; following up on anomalies with HR, Payroll, staff and management as required
- Designs or modifies existing reports to meet and fulfill internal and external data requirements/requests. Creates and maintains a standard reports library.
- Performs routine data audits on information contained within the HRIS and other HR data systems
- Creates, maintains and audits up-to-date positions and organizational structures within all HR Systems including HRIS, Performance Management and Learning Management Systems, and Position Control
- Processes, analyzes and interprets position data to ensure consistency with Ministry guidelines
- Conducts internal employee transfer and other significant user data changes, such as updating position condes, position titles, salaries, etc.
- Manages reporting modules in the HRIS and extracts data for all performance indicators and metric reports as required on a monthly, quarterly and annual basis, or as requested
- Liaises with internal and external technical professionals, including system vendors, to address and resolve HR system related issues, or to update system configuration to meet operational requirements
- Creates schedule templates in the HRIS for staff in assigned portfolios
- Configures shift activities for assigned portfolios in HRIS based on organizational needs
- Activates and verifies employee banks (i.e. compensating time, vacation, float days, performance appraisals, sick time, probationary dates) in assigned portfolios
- Verifies employee hours for payroll processing, reconciling Time Request Forms and/or timesheets; investigates alternative days off resulting in a reduction of overpayment and/or corrective action
- Supports scheduling with employee inquiries regarding their schedule, hours and banks, and investigates discrepancies
- Works with Payroll personnel to make adjustments where appropriate
- Prepares and submits a variety of reports on HR Analytics as required
- Prepares letters and updates HRIS for a variety of activities
- Monitors outstanding benefit payments and prepares correspondence
- Participates in working groups and committees to provide assistance/advice on HR metrics, systems, and position control
- Configures, maintains, and audits all user data within HRIS and conducts necessary manual edits
- Works with payroll and Human Resources Coordinator to update HRIS with new benefit premiums/deductions as required
- Maintains human resources components resulting from changes in collective agreements, organizational structure and practices, HR processes and legislation
- Configure, add, maintain and audit security profiles with HR Applications
- Coordinates data imports and exports from all HR Applications

**What must you have?**
- University degree in a related field (e.g. Communications, Journalism, Public Affairs) or equivalent combination of education and experience.
- Diploma or bachelor’s degree in human resources, Business Administration, Office Administration or related field (or equivalent combination of education and experience)
- HRIS Courses/Certification is preferred
- Demonstrated experience with HRIS/database reporting and analytics
- Demonstrated experience with salary administration practices and related f