Administrative Assistant
2 weeks ago
**POSTING DATE**:April 29, 2025
**CLOSING DATE**:May 13, 2025
**POSTING TYPE**:Internal/External
**JOB NUMBER**:2025-37
**HYBRID WORK**:Not Eligible
**POSITION TYPE**: Contract
**CONTRACT LENGTH**:4 Months
**LOCATION**:St. Albert
Hours of work will be Monday - Thursday, 7:00 AM- 5:00 PM.
**Who Are We?**
Al-Pac is the largest single-line kraft pulp producer in North America. Our mill is located near the communities of Athabasca, Boyle & Lac La Biche. We are leaders in our industry, from our quality products, mill operations and responsible forest management practices, to the way we grow and develop our team members and work with local communities. We are continuously exploring new and innovative ideas, while delivering premium products with a commitment to strong environmental stewardship and corporate social responsibility - a commitment that is demonstrated by our long-standing Forest Stewardship Council® (FSC®) certification*.
**Role Responsibilities**
**1. Administrative Support**
- Assist the Senior Executive Assistants in managing executive calendars, scheduling meetings, and organizing travel arrangements.
- Support the preparation of expense reports, presentations, and other administrative tasks as required.
- Supports Pcard reconciliation of Senior Executive Assistants.
- Perform daily responsibilities to ensure smooth workflow and task completion.
- Align performance to key performance indicators (KPIs) to maintain operational excellence.
**2. Office Management**
- Assist with day-to-day office management tasks, including ordering supplies, managing workspace setups and bookings, parking and handling visitor coordination.
- Help troubleshoot meeting room booking conflicts, technology issues and coordinate with IT for additional support when necessary.
- Provide support regarding HSS concerns and the H&S meeting.
- Resolve immediate operational issues and escalate issues as required.
- Continuously assess and seek to improve efficiency and quality within the scope of role.
- Ensure compliance with industry regulations and internal standards.
**3. Document Preparation**
- Gather and summarize data for reports.
**4. Event and Meeting Coordination**
- Provide support for internal events such as Town Hall meetings, Christmas activities, and other office events.
- Assists Senior Executive Assistants with event and meeting planning by conducting research, securing venues, managing attendance tracking, and communicating event information.
- Assist with the collation of Board packages, ensuring cohesion of Board materials for formatting and completeness.
**Role Requirements**
- Recent graduate with a post-secondary degree or diploma in Business Administration or a related field
- Detail oriented with great communication skills.
- Strong work ethic and committed to self-development.
- Excellent interpersonal skills and team oriented.
- Ability to influence and collaborate with stakeholders at all levels.
**Legal Statement**
*FSC-C021640
**Job Type**: Fixed term contract
Contract length: 4 months
Work Location: In person
Application deadline: 2025-05-13
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