Administrative Specialist

7 days ago

Ottawa, Canada Sander Geophysics Limited Full time

In addition to supporting SGL's general operations, the Administrative Specialist is the primary support to the Geophysics and the Business Development teams. This is an in-office role, not remote.

**Responsibilities of the Position**
- Editing and formatting reports and proposals (calibration, data acquisition and processing, technical, and interpretation) in English, French, and sometimes in Spanish;
- Assist with all front office tasks including receiving and directing incoming phone calls, distribution of mail, welcoming visitors;
- Provide administrative support to Geophysics, Marketing and Engineering departments;
- Liaise with management, diplomatic personnel and field personnel worldwide;
- Act as a back-up for the travel coordinator as needed;
- Understand, comply with and promote all company safety precautions and policies including reporting hazards and incidents encountered in daily operations; and
- Perform other administrative duties as required.

**Qualifications and Experience**
- Advanced-level proficiency in Libre Office/ MS Office Suite and Adobe Acrobat;
- Excellent proof reading and writing skills with ability to edit complex documents;
- Ability to create accessible documents;
- Excellent written and oral communication skills in English;
- Have a sharp eye for detail and be well-organized;
- Two (2) years of related office experience an asset;
- Completion of related Post-Secondary education an asset;
- Previous experience in a legal or technical environment an asset; and
- Ability to communicate in and translate documents in French and/or Spanish considered an asset.

**Benefits**

SGL is committed to promoting employee wellness and successful work-life balance. Employee benefits include (but are not limited to):

- Comprehensive Benefits coverage including health, dental, vision, and paramedical
- Life insurance
- Employee & Family Assistance Program
- Paid vacation, personal leave, and medical leave
- On-site gym and fitness classes
- Social gatherings such as BBQs throughout the year
- On-site parking

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Vision care

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Ottawa, ON: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

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