Administrative Services Specialist

7 days ago

Ottawa, Canada Welch LLP Full time

About the Opportunity Welch LLP is currently looking for an Administrative Services Specialist to join our Ottawa office admin team Duties and Responsibilities Provide direct support to teams including but not limited to: Outlook calendar; responding to calls and queries Typing, editing, proofreading and finalizing correspondence and documents Coordinating meetings and appointments as required using Outlook, booking rooms, and preparing materials in advance of meetings Attending various committee or group meetings; recording, compiling, typing and distributing minutes in a timely fashion and organizing related meeting materials and communications Maintaining confidential records, files and materials Updating and maintaining various corporate databases Preparing invoices and client billings for team members Providing relief to reception on a rotational basis with other administrative assistants Taking on special projects as assigned by the Director of Operations Typing, editing, and proofreading documents (ie. engagement letters) Printing, collating, and saving various tax returns Coordinating audit bank confirmations Administration for the T1 unit including scanning documents, communications, coordinating logistics, etc. Client communications as requested Qualifications Completion of Post-secondary Diploma in Business Administration or a related field Minimum of 2 years of previous experience in administrative support Strong organizational skills and the ability to prioritize tasks Great interpersonal skills Able to handle high demand situations during peak periods Strong computer skills in MS Office (Word, Excel, Outlook, PowerPoint) Able to work independently Excellent oral and written communication skills in English Oral and written communication skills in French would be an asset

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