Executive Assistant to Chief/associate Chief Justice

**Job Information**

Job Requisition ID: 65290
Ministry: Justice
Location: Calgary
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: January 17, 2025
Classification: Executive Support 3

**Salary**: $2,201.29 to $3,135.11 bi-weekly ($57,453 - $81,826/year)

The Ministry of Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. Follow the link to see what else we have to offer:
The Court of King’s Bench is the Superior Trial Court for the Province, hearing trials in civil and criminal matters and appeals from decisions of the Court of Justice. Court of King's Bench of Alberta (albertacourts.ca).

**Role Responsibilities**:
As the Executive Assistant to the Chief/Associate Chief Justice of the Court of King's Bench of Alberta, reporting to the Senior Manager of the Court of King's Bench, the incumbent provides paralegal and administrative support to the Chief/Associate Chief Justice in accordance with governing policies and procedures which includes personal and highly confidential administrative services.

The main responsibilities of this position include:

- Reviews background information on matters requiring the Chief/Associate Chief Justice's attention and relays discrepancies or potential concerns to the Chief/Associate Chief Justice.
- Responds effectively, with discretion and sound judgment, to inquiries on a variety of matters, whether operational or administrative in nature, and acts as initial contact for Government officials, the judiciary, Court staff, the legal profession and the public.
- Take and transcribe from Dictaphone judgments, confidential correspondence, judicial reports, speeches and other correspondences.
- Acts independently and pro-actively to provide support to the Chief/Associate Chief Justice in all aspects of his judicial and personal duties.
- Maintain the Chief/Associate Chief Justice's calendar by arranging appointments, meetings and conference calls with the judiciary, Government officials, Court personnel and legal counsel, etc. Coordinates all aspects of travel arrangements for the Chief/Associate Chief Justice to attend meetings, conferences, and judicial sittings throughout the country. This involves working with tight time frames, organizing documentation and materials as required.
- Provides highly personal and confidential administrative services to the Chief/Associate Chief Justice.
- Compose judicial and personal letters and memorandums in accordance with the Chief/Associate Chief Justice's instructions or on own initiative.
- Work independently on special projects and assignments as directed by the Chief/Associate Chief Justice.
- Provides assistance to the Chief/Associate Chief Justice serving on special ad hoc boards and commissions which includes preparation and distribution of Minutes and Agendas.
- Liaises with various Federal and Provincial Government officials, the judiciary, external agencies, members of the Bar, and acts as a liaison with Court officials in other jurisdictions.
- Responsible for the preparation and formatting of final judicial determinations following stringent departmental policies and standards to ensure appropriate stakeholders receive judicial judgments in an effective and timely manner.
- Prepares and formats electronic Judgments in accordance with the Canadian Guide to Uniform Legal Citation.
- Production of Judgments, the Alberta Courts Website Privacy Protocol and Court procedure, by way of utilizing handwritten drafts.
- Verifies legal text by retrieving cases, checking citations and statutes in accordance with the guidelines set out in the Canadian Guide to Uniform Legal Citation. Researches information on CASES system and any relevant material for any special status, seals or restrictions on Court files. Complies with directives of the Privacy Checklist for Judgment Preparation with respect to all bans/orders and ensures that identifying information which could compromise privacy rights of parties and witnesses is removed.
- Coordinates with the clerk's office the filing and distribution of completed Judgments in accordance with directives and Court procedure.
- Follows a precise and detailed policy for notification and release of Judgments to the media.
- Ensures completed Judgments are forwarded to the Provincial Judgment Database

**.**:
To be successful in the role, you will be required to demonstrate:

- Excellent time management, organizational and coordination skills while maintaining a high degree of professionalism and confidentiality.
- A high-level of independent action and thought.
- Excellent verbal and written