Legal Assistant, Research Department

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

**Major Responsibilities and Duties**
- Supports multiple legal professionals in the Research Department, provides specialized administration support to the Department Chair, and works with various practice areas in the Toronto office
- Manages document workflow including drafting, finalizing and distributing documents, correspondence and materials
- Manages files, including gathering and researching information for client intake process (NBI), workspace management, creating and managing files in document management system, communicating with other LPs and Assistants working on files
- Assists in preparing document templates and finalizing client documents, including document formatting (memos, factums, charts, etc)
- Manages Research precedents and assists in locating appropriate precedents
- Conducts quality control, by reviewing their own work and work completed by others
- Provides administrative assistance to LPs and clients through scheduling and arranging meetings, and booking facilities and travel, with awareness of LP and client preferences
- Supports client development activities, such as managing bios, entering/updating information into CRM database
- Provides other practice management support (e.g. overseeing docketing, time entry, lateral conflict inquiry reminders, etc.)
- Receives, researches, prepares for and follows up on audit inquiries
- Maintains high level of discretion and confidentiality at all times
- Performs other duties as required to achieve Firm objectives

**Position Requirements**
- Education and Experience_

The position requires the completion of a Community College Office or Business Administration program plus a minimum of three years’ experience working in a professional services or legal environment. An equivalent combination of education, training and experience may be considered.

**Knowledge and Skills**
- Exceptional technical skills (Adobe Pro & MS Office - Word, Excel & PowerPoint); able to troubleshoot (i.e. resolve corrupt or damaged documents); familiar with litigation-based documentation
- Knowledge of and/or willingness to become familiar with legal research practices
- Detail-oriented and strong written communication
- Organizational skills required to effectively multi-task
- Ability to take initiative and work independently
- Solid drafting and proofreading skills
- Strong client service and teamwork

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

**Accessibility and Accommodation**

**Background and Reference Checks**

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

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LI-Hybrid