Corporate Secretary

**ORGANIZATION OVERVIEW**

Tikva Housing Society (“THS”) is a charitable non-profit housing society that provides access to innovative and affordable housing solutions, primarily for Jewish individuals and families. Tikva Rental Housing Society (“TRHS”) is a non-profit housing society that acquires, constructs, holds, supplies, and operates/manages and/or maintains housing accommodations and incidental facilities for low
- and moderate-income families and individuals. THS and TRHS shall collectively be known as “the Society”.

**Job Purpose**

**Duties and Responsibilities**

**Board, Staff & Committee Support**
- Working with the Board Chair and Executive Director, support the internal and external preparation and distribution of various communications, such as board meeting agendas, materials, and minutes.
- Coordinate board meetings, including scheduling, logistics, and follow-up actions.
- Ensure board members have timely access to relevant information and resources.
- Supports staff and board of directors with board-level initiatives and implementation of new processes.
- Attends monthly board meetings (evening) and attends committee meetings, as needed.
- Maintain accurate records of board decisions and actions on SharePoint.
- Provide administrative support to all board committees, assisting in the preparation and distribution of committee materials and reports.

**Governance**
- Assist in the development and implementation of governance policies and procedures.
- Guide in compliance matters regarding board policies and requirements.
- Maintain corporate records and agreements.
- Manage documentation related to board and committee meetings, resolutions, and consents.

**Communication**
- Serve as a liaison between the board of directors and the management team.
- Ensure effective communication and information flow among board members, committees, and executives.
- Handle confidential and sensitive information with discretion and professionalism.

**Qualifications**
- Post-secondary education in a business concentration or equivalent experience in non-profit housing.
- Minimum one (1) year of recent related experience in non-profit housing or real estate.
- Computer skills including full Office 365 suite.
- Ability to work independently as well as collaboratively as part of a team.
- Excellent organizational, interpersonal, written, and oral communication skills with a strong attention to detail.

**General Competency Requirements**
- 3- 5 years of experience in board governance, administration or a similar role.
- Exceptional written and verbal communication abilities.
- Detail-oriented and highly organized.
- Strong interpersonal skills and ability to work collaboratively with diverse stakeholders.
- Adaptability and the ability to manage multiple tasks.
- Communicates and interacts professionally and sensitively, while maintaining the highest levels of confidentiality and discretion.
- Identifies and resolves problems promptly.
- Excellent time management skills.

**Working Conditions**

**Physical**: Remote or seated at a desk in the office.

**Mental**: Attention to detail, with moderate periods of concentration.

**Psychological**: Engages in confidential conversations, effectively collaborates with diverse stakeholders.

**Environmental**: Primarily indoor work.

**Hours of Work**: Part-time. 10 hours/week. Daytime and occasional evenings.

**Job Types**: Part-time, Permanent, Casual

Pay: $27.93-$31.70 per hour

Expected hours: No more than 10 per week

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Evening shift
- Monday to Friday

**Experience**:

- relevant: 3 years (required)
- non-profit housing or real estate: 1 year (required)

Work Location: Hybrid remote in Vancouver, BC V6H 1G3