Corporate Records and Governance Specialist

About Concert Properties
Putting people first is at the heart of the Concert Properties story. We are deeply invested in improving the lives of the people who live and work in our communities, acknowledging that communities are more than just buildings. We focus on quality, consistency, and sustainability, and our business is driven by warm, passionate people who embody a desire to help each of us feel more connected to one another.
Since 1989, our real estate portfolio has grown to an asset value of $9 billion and includes condominiums, rentals, seniors' active aging communities, industrial and commercial properties, and public infrastructure projects across Canada.
**Position Summary**:
Reporting to the Manager, Corporate Governance and Assistant Corporate Secretary, the Corporate Governance Specialist will have the responsibility of maintaining and managing a growing number of entities in three lines of our business: Concert Real Estate Corporation, Concert Income Properties Fund LP and Concert Infrastructure.
**Key Responsibilities**:Governance and Meeting Support**:

- Coordinate and manage governance matters, including meeting planning and documentation for committees and boards.
- Organize and maintain the Corporate Governance calendar, including scheduling, sending invitations, and catering arrangements.
- Load and manage board documentation in the Board Portal (DiliTrust).
- Provide administrative support to the Corporate Secretary and Board Chair.

**Director and Committee Administration**:

- Maintain up-to-date contact lists for Directors and committees.
- Support director onboarding and offboarding processes.

**Investor Portal Expertise**:

- Maintain up-to-date pension plan administrators and advisors in the Investor Portal

**Corporate Records Management**:

- Serve as the custodian of the corporate database (ALF software) for 220+ entities and maintain virtual minute books.
- Coordinate annual maintenance matters with agents in various provinces (e.g., BC, Alberta, Manitoba, Ontario).
- Oversee annual maintenance, legal filings, and regulatory compliance for over 50 registered office entities.
- Prepare and circulate annual consent resolutions for signatures.

**Documentation and Process Assistance**:

- Assist in preparing governance and corporate documentation, including resolutions, minutes, cash call documents, unit and share certificates.

**The Corporate Governance Specialist will have**:

- Three-plus years of experience working in a similar role
- Strong knowledge of governance good practice
- Strong interpersonal and networking skills combined with excellent written and oral communication capabilities
- Strong MS Word, Outlook, PowerPoint, and Excel.
- Excellent organizational skills and attention to detail
- Analytical, systems and critical thinking abilities, strategic insight, and solutions orientation
- A can-do attitude combined with the ability to anticipate needs, adapt to changing priorities, work under pressure and handle confidential matters with discretion
- Demonstrated ability to work independently and take initiative
- Experience working with Boards of Directors and committees; and
- Proficiency in Alf, Digify and DiliTrust is an asset.

Join the Concert Team in building a people-first future.
Concert Properties is proud to have been named one of BC’s Top Employer for the fourth year in a row
We are a proud Canadian company, providing quality employment across the country and working together with the people we serve to realize our vision - building resilient, inclusive, sustainable communities. Our success is based on our employees - on a passionate, talented team who value a collaborative culture, a desire for excellence and a willingness to give back. We truly value our team members and offer competitive pay, and comprehensive benefits and perk programs that support and promote employee health and wellness.
Thank you for your interest in Concert Properties.