Administrative Assistant

**Position Details**:
**Current Rate of Pay**: Min = $31.89/hr, Max = $36.96/hr
**Employment type**: Permanent Full-Time
**Hours of work**: 35 hrs/week
**Work location**: Restoration Services Centre
**Division**: Restoration and Infrastructure
**Business unit**: Construction Services
**Travel**: 5%
**Remote Work**: Hybrid
**Existing Vacancy**: Yes
**About TRCA**:
With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.
TRCA is considered the provincial leader in conserving, restoring, and managing natural resources to advance safe and sustainable development.
**How you will contribute as part of the TRCA team**:
The Administrative Assistant-Construction Services is responsible for providing a broad range of administrative, customer service and general office/field support to their designated team(s)/division.
**Major Responsibilities**:

- Provides a range of administrative support to the Construction Service Business unit
- Provides administrative support to Senior Managers/Associate Directors which includes but is not limited to photocopying, minute taking, memo/documentation creation, committee support, presentation and report development and maintaining an effective filing system
- Assist with onboarding and recruitment initiatives for a variety of field-based positions
- Provide clerical, payroll and timesheet support to field teams
- Ensures teams Standard Operating Procedures are up to date and reflective of current operations
- Consistently exercise discretion in handling correspondence, information and all matters of confidentiality; raise issues where appropriate
- Schedules and organizes meetings for senior staff
- Order, maintain and distribute supplies, office equipment, publications, safety materials etc. for their designated team/division.
- Provides reception relief and support.
- Coordinate and maintain health and safety training records for the Construction Services business unit.

**What will you need to succeed**:
Education (degree/diploma/certifications/licenses)
- Completion of college diploma in Business Administration or a related field

Experience
- 2+ years of experience providing administrative, clerical, records and project support

Knowledge/Skill/Ability - Competencies
- Excellent organization skills; both in-office and virtual files/share office spaces
- Ability to handle support of a division; strong teamwork and relationship-building skills to work within a group dynamic
- Ability to prioritize and take action on the needs of both internal and external customers
- Able to comprehend written documentation and procedural guidelines; skilled in writing clear correspondence (concise, logical, grammatically correct)
- Ability to communicate effectively with tact and courtesy
- Able to self-manage workload and prioritize tasks as an ongoing challenge in a frequently fluctuating workload and multiple deadlines
- Proficiency in MS Office suite including online software such as MS teams, WebEx, and SharePoint

**What TRCA has to offer you**:
As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours; integrity, collaboration, accountability, respect, and excellence (icare).
**You will be part of a diverse and inclusive organization that**:

- Makes a positive difference in the communities we serve.
- Fosters high performance and collaborative teams.
- Provides continuous learning and development opportunities.
- Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan - OMERS/OTPP).
- Pregnancy & Parental Leave Top-Up Program.
- Provides unique TRCA Perks.
- Provides flexible work arrangements.
- Offers potential for career growth and advancement.

While the Toronto and Region Conservation Authority (TRCA) thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) may be required to undergo a vulnerable sector screening and/or driver’s abstract check as a part of the final step in the hiring process.
Personal information you provide through the TRCA recruitment, selection, and onboarding process is collected under the authority of the Conservation Authorities Act, R.S.O. 1990, c. C.27. Collection of this personal information is necessary for the proper administration of this recruitment process for employment and volunteer positions with TRCA. Personal information is protec