Administrative Assistant

2 weeks ago

Woodbridge, Canada Hubbert EME Engineering Full time

**Responsibilities and Duties**
- Provide overall administrative and organizational support to the Engineering Partners
- Manage client inquiries, requests, and resolution issues
- Ensure correct mileage logs are maintained for the two (2) company vehicles
- Prepare, format, review and edit all company-branded correspondence as needed (i.e. letters, proposals, memos, social media, etc)
- Assist with project set-ups and Engineering Proposals
- Organize both internal and external meetings; maintain meeting room, assist with meeting arrangements, and set up conference calls as required
- Reception duties as needed (i.e. greet guests, answer phones and track staff whereabouts)
- Manage office supplies inventory and initiate/track orders
- Ensure professional appearance of office and assist with new employee orientation
- Organize office key / desk keys
Hybrid and remote working not available for this position due to collaboration and communication required in office.

**Qualifications and Skills**
- University degree / College Diploma required
- 3 years of work experience with at least one year in an administrative support role.
- Prior work experience within an engineering/other professional firm would be an asset.
- Able to plan and implement projects with a high level of independence
- Proven administrative skills within a fast-paced office environment
- Excellent organization skills
- Able to meet deadlines and manage multiple projects
- Strong written/verbal communication skills
- Solid proofing/editing abilities and attention to detail
- Meticulous with detail
- Team-oriented individual who can create solid working relationships
- Must have expertise in creating Excel documents using formulas, pivot tables and macros
- Proficiency working in MS Office (Word, Excel, PowerPoint, Outlook)
- Proficiency typing (60 words per minute)
**Benefits**

Upon completion of the mandatory probation period staff are eligible to participate in our group benefit plan.
- Flexible work environment
- Engage with highly motivated, skilled and professional team members
- Opportunities for growth and career development

**Salary**: $40,000.00-$45,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
Schedule:

- 8 hour shift
- Monday to Friday
Application question(s):

- What is your proximity to the Vaughan office?
- What is your availability to start?
- What is your comfortability with simple mathematical functions?
**Experience**:

- Receptionist/Admin: 3 years (preferred)

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