Administrative Officer

1 week ago

Surrey, Canada National Hydronics Group Full time

National Hydronics Group is currently looking for Administrative Officer - Mechanical Project Coordinator to join our residential new construction sector. This integral position will organize project activities, maintain document control, and work closely with the General Foreman and Project Manager to ensure each project runs smoothly.

**Responsibilities**:

- Communicate relevant project information to the project team.
- Oversee and coordinate administrative procedures and review, evaluate and implement new procedures for upcoming projects
- Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed
- Carry out administrative activities associated with admissions to post-secondary educational institutions
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Coordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and management processes
- Assist in preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- May supervise records management technicians and related staff.
- Track and manage RFIs, transmittals, shop drawings, site instructions, and change orders.
- Secure pricing from vendors and assist with procurement and delivery of materials.
- Work with the Project Manager to maintain billing, scope, materials, and other project objectives.
- Attend construction trade meetings on site and observe project progress and opportunities.
- 2-3 years expierence in a similar role/ mechanical construction expierence is a requiement.
- Completion of bachelors from an accredited university (Engineering)
- Valid drivers’ licence and regular access to a vehicle.
- Attention to detail and a high degree of accuracy.
- Effective communicator and able to quickly build professional relationships.
- Creative problem solver.

This role has the potential to move into a Project Manager or Assistant Project Manager role in the future.

**Benefits and Perks**
- Competitive wages
- Paid vacation and observance of up to 14 statutory* holidays each year
- Paid sick and flex days
- Union Associate extended health & dental plan
- Vision care
- RRSP matching program
- Company cell phone
- Company events, including annual fishing derby, holiday party, and summer BBQ’s
- Supportive team environment
- Professional development allowances
- Casual dress
- Free parking
- Dog-friendly office environment

**About National Hydronics Group**

National Hydronics Group is a full-service mechanical contractor, providing Plumbing, Fire Protection, Heating and Cooling installations in both residential and commercial settings. The company's quality work and reputation has resulted in a long list of successful projects and long-term customer relationships. Our company is committed to quality and staying on the cutting edge of new products and services, and we’d love to have you be part of our team

**Job Type**: Permanent

**Salary**: $30.00-$35.00 per hour

Expected hours: 40 per week

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person

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