Office Assistant

2 weeks ago

Onion Lake, Canada Onion Lake Health Board Inc. Full time

**Job Summary**: The Office Assistant will provide administrative support to the Healing & Wellness Department. The office assistant will be involved in maintaining client files as well as general office duties as required. This highly organized and motivated individual must be wiling to work in a team-based environment with the ability to promote positive office work culture. This position also provides coverage for reception duties as needed. The Office Assistant will report to the Office Administrator.

**Job Duties**:

- Maintain the clinical filing system (physical and electronically in Pathways) through the creation of new files, destruction of closed files and general file maintenance.
- Coordinate and support file reviews and closures with relevant Manager and staff.
- Provide coverage of Reception duties when Main Receptionist is away.
- Assist Office Administrator with general office duties including maintenance of company vehicles, staff meeting minutes and agendas, and other relevant office procedural documents.

**Job Skills & Qualifications**:

- Knowledge and experience with office and computer equipment.
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
- Ability to multi-task and work in fast-paced environment with changing priorities and tight deadlines.
- Excellent written and verbal communication skills.
- High attention to detail and understanding of privacy and confidentiality.
- 2 - 5 years of secretarial skills and experience with office procedures required.
- Valid Driver’s License, Clear Driver’s abstract, Criminal Record Check and Vulnerable Sector Check.

**Salary**: From $19.00 per hour

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: One location

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