Project Administrator

**Term: Permanent, Full-Time**
**Location: Coquitlam, BC**
**ROKSTAD STRATEGIC INTENT**
We are an innovative and progressive family-orientated business that excels in providing safe, reliable Transmission
and Distribution services for its valued clients across North America.
**SUMMARY**
The Project Administrator will provide the communication point between field staff, customers, subcontractors and
other external resources in the management of a long-term service contract (ROC) with BC Hydro. The role calls for
flexibility, self-motivation, a willingness to help with an enthusiastic personality and the desire to assist with special
projects as assigned from time to time.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Contract administration (change orders, correspondence, processes);
- Assisting with the scheduling and coordination of field crews / workers;
- Client billing /invoicing;
- Producing reports and correspondence;
- Responding to employee and customer inquiries;
- Create and maintain staffing and scheduling documentation, records, and reports;
- Creation and maintenance of electronic filing systems;
- Stock taking of materials;
- Other related office duties as required.

**JOB REQUIREMENTS**
- Quick learner and willingness to look for efficiencies;
- Great attention to detail;
- Professional demeanor, a self-motivated attitude;
- Strong computer skills, specifically in Microsoft Excel and Outlook;
- Strong interpersonal and communication (both written and verbal) skills and the ability to work well with

employees at all levels of the organization;
- Ability to work well individually and as part of a team;
- Inquisitive, not afraid to ask questions and investigate alternatives before recommending solutions;
- Demonstrated ability to exercise sound judgment and discretion when managing confidential and sensitive

information.**EDUCATION, EXPERIENCE AND/OR CREDENTIALS**
- College Diploma or certification; or a combination of relevant training and experience;
- Minimum 2 years office/administrative experience;
- Experience administering BC Hydro Distribution ROC work would be an asset;
- Experience using Microsoft Navision, Sharepoint, Power BI and/or SAP an asset;
- Construction industry experience an asset;
- Prior union experience an asset.

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**CORPORATE COMPLIANCE RESPONSIBILITIES**
**We care about our internal and external customers - loyalty is earned.**
- Listen, and listen more, to better understand - you get excited about opportunities to help others.
- Own customers’ challenges to deliver unique solutions - you recognize that it’s our privilege to serve

customers because without “them,” there is no “us.”
- Focus on what is “important” as opposed to “urgent” - you focus on the big picture rather than getting lost

in the details.
- Express thanks to those who help us constantly improve - you recognize and embrace constructive criticism.

**We strive for safety excellence - practice safety within the workplace, our homes, and at play.**
- No compromise on safety - make safety a thought, an action, a cornerstone belief in everything you do.
- Live safely for yourself, your team, and your family - you work together to ensure safety for all.
- Learn and improve from past experiences - lessons learned fuel our future successes.

**We create a great workplace by filling it with spectacular people - set expectations high, have fun, and celebrate**
**our successes.**
- Succeed through professional and personal growth - take ownership of your own success.
- Always be a Rokstad ambassador - take pride in opportunities to share your beliefs, learnings, strengths,

and ideas.
- Respect the unique contribution that every employee brings to the table - be open to learning and growing

from employees who move Rokstad forward and help you achieve more.
- Place importance on effectiveness rather than effort - work smarter, by being conscious of your current

levels of productivity, health, and happiness.**We take pride in what we do - how we show up is important.**
- Be part of the solution - you problem solve rather than complain, gossip, or cut others down.
- Know when to lead, know when to follow - check your ego at the door.
- Pursue improvementrelentlessly - you make continual changes to grow.
- Strive to achieve the best results - you have higher expectations of yourself than Rokstad has of you.
- Embrace change - you understand that markets change, competition changes, and technology changes.

**We stand among the very best - doing it right makes our reputation even stronger.**
- Act in Rokstad’s best interest - as though you are an owner.
- Say what you mean, mean what you say -One dishonest action can ruin a lifetime of goodwill.
- Demonstrate trust in order to gain trust - an honest day’s work for an honest day’s pay.
- Lead by example - you recognize that your actions are always being observed, and actions speak louder

than words.
- Seek first to understand before see