Special Projects Administrator

**Company description**

Reotech Construction has been in business for over 35 years, with a focus on commercial tenant improvements. With projects spread across Metro Vancouver, every project is different, offering a wide scope for you to be involved in. We believe in the importance of being part of a team you can rely upon which is why we build together, shoulder to shoulder and eye to eye.

**Job Summary**:
Reporting to the Special Projects Manager and the Principal, the Special Projects Administrator will be responsible for coordinating various aspects of ongoing small commercial projects to ensure that project deadlines and budgets are met and that our valued clients are satisfied. This position is suitable for an administrator who has experience coordinating commercial renovation services within the construction industry.

**Responsibilities**:

- Positively and professionally represent Reotech Construction and communicate effectively with the owners, customers, trades, and members of our team
- Report to the Special Projects Manager and the Principal on several projects at once
- Directly communicate with project team members, including site superintendents, service technicians, trades, designers, and consultants
- Update and maintain up-to-date logs for all project documentation
- Prepare and submit start-up documents per clients’ requests and building guidelines
- Review shop drawings for compliance and prepare/submit shop drawings for review
- Review Daily Reports from Site Supervisors to actively track project schedules
- Prepare and maintain special projects orders, logs, and communicate/coordinate execution with clients.
- Invoicing of service orders and progress draw invoicing of special projects
- Follow up for receivable on all special projects invoices
- Prepare and distribute close out documents for all special projects
- Attend weekly service meetings to review scheduling requirements for special projects
- Open and close project files
- Review completed projects with management to improve future outcomes
- Effectively utilize software such as Word, Excel, Outlook. MS Project skills preferred
- Other duties as assigned

**Required Skills/Experience**:

- _Minimum 3 years of relevant project coordination experience paired with post-secondary education in a related field or business preferred_
- _Have working knowledge of the construction process and related documentation, from the project proposal phase through to project closeout_
- _Good understanding of procedures, methods, conditions, and documents related to the complete building process in B.C. _
- Proficient with Microsoft Office (Word, Excel, Outlook) and MS Project with the ability to learn new programs when required
- Detail oriented, accurate and highly organized
- Ability to work in a high-paced atmosphere
- _Excellent command of the English language, both written and verbal with the ability to interpret needs and express ideas clearly_
- Highly self-motivated with demonstrated client service skills
- _Willing to travel to jobsites within the Lower Mainland_

**Job Types**: Full-time, Permanent

Pay: $32.00-$41.00 per hour

Expected hours: 40 per week

Additional pay:

- Overtime pay

**Benefits**:

- Dental care
- Disability insurance
- Discounted or free food
- Extended health care
- Life insurance
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Overtime

**Experience**:

- project coordination: 3 years (required)
- administrative: 5 years (required)
- Construction: 3 years (required)

Work Location: In person