Compliance Coordinator

2 weeks ago

Vancouver, Canada Moxies Full time

**Key Responsibilities**

**Contract Compliance**:

- Lease Administration: Including track critical dates and communication, reconciliations, certificates of insurance, coordinating maintenance and repair obligations, openings (key dates) and closure coordination
- Contract Administration: Including advising on legal entities, tracking key dates and terms and communication, negotiated terms for internal compliance, obtaining approvals for marketing compliance, coordinating property-related contracts on opening and closings

**Regulatory Compliance**:

- Policies: Including coordinating with regulatory authorities and inspectors (and internally) regarding compliance requests; coordinating with Human Resources regarding policy roll-outs and mandated regulatory policy reviews; coordinating with operations on records for regulatory compliance

**Restaurant Information System (Legal Information/Document Management System)**:Including:

- Set up, migration and management of new Restaurant Information System (RIS); coordinate with HR re HRIS and with Operations and Facilities on Property management system (if applicable); maintain document storage records and retrievals; manage diarization for critical dates, renewals, files and information management

**Registrations**:
Including:

- Notices of Lease/ Non-Disturbance Agreements/ PPSA Registrations: undertake searches on all properties where there is no Notice of Lease or NDA; complete paperwork for and submit registrations (title is in lease); annual audit of internal hard copy files and e-directories for registration compliance
- Trademarks: tracking and inputting key data into Restaurant Information System (RIS); undertake quarterly searches through CIPO and USPTO; coordinate annual or semi-annual (as directed) comprehensive TM search reports (CIPO, USPTO, US state registries, domain name/url, business name, design mark); set RIS report generation for renewals; prepare paperwork for renewals and variations to any existing TMs.

**Incident and Crisis Management**:

- Including completion of store audits to ensure issues/incidents are following the IMS/CM process and are being reported; support; support JHSC for hazard analysis

**Legal Compliance Audits (LCAs)**:

- Including assisting in collecting information required for audits; perform unannounced store compliance audits (e.g., provincially required liquor server certification logs, food handling certifications, etc.), and providing post-audit evaluations.

**Assist As Needed With**
- ** Emigration** (US growth / UK) _This does not include LMIAs_
- ** Invoices**:

- ** Inquiries** - respond to restaurant information requests
- **Document management - **preparation for signature, file and e-file fully executed documents, data input into the RIS or prepare summaries of key dates, key provisions for various departments for management of contracts.

**Skills and Experience**
- Regulatory compliance/coordination
- Lease administration
- Contract/Document administration
- Paralegal (in the aforementioned areas)
- Restaurant management/ audit (with emphasis on management over areas mentioned above)
- Computer/Database system

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