Bilingual Administrative Assistant

**About Us**

St.Amant is a non-profit organization, offering programs & services throughout Manitoba which support over 1600 children and adults with developmental disabilities and autism, and their families. We are committed to delivering person and family centered supports through individualized programs and services. St.Amant is guided by its core values of Collaboration, Hospitality, Excellence and Respect.

**Position Summary and Scope of Service**:
St.Amant's core values reflect a strong commitment to diversity, equity, and inclusion. St.Amant maintains ongoing commitment to recruiting a diverse and talented workforce which is paramount to supporting the community we serve. Reporting to the Manager, Corporate Education and consistent with the Mission, Values and policies of St.Amant, the Bilingual Administrative Assistant, Corporate Education is a critical role in ensuring the success of St.Amant business and operations.

Exemplifying the mission, vision and values of St.Amant, the Bilingual Administrative Assistant, Corporate Education works collaboratively with partnered programs while offering employees respectful customer service.

The Bilingual Administrative Assistant, Corporate Education provides a broad range of corporate education support services.

**Qualifications**:
**Educational**:

- Grade XII diploma or certificate
- Secretarial training, community college or career college level with emphasis in computer and office skills
- Computer and/or HR related courses are an asset
- Two (2) years' experience in working in a service area providing Staff Education and Development
- Training in Adult Education theory and practice an asset
- Experience with online/virtual learning platforms an asset

**Professional**:

- Two (2) years' previous experience as an executive assistant, administrative assistant or secretary providing a broad range of administrative/secretarial services
- Advanced oral proficiency in French is required. French language testing will be a requirement with a minimum B+ grade level in Speaking & Listening. This level implies that the incumbent can understand and communicate in French when required
- Experienced and knowledgeable in the use of the full range of modern office equipment
- Strong computer capabilities in Quadrant and other online/virtual platforms.
- Strong organizational, time management and communication skills (written and oral)
- Experience in producing accurate and attractive professional documentation/materials
- Experience in creating and maintaining standard templates and forms
- Experience working with employees and the public and in an effective and professional manner

**Personal**:

- Ability to work with mínimal supervision as well as a collaborative team player in a team environment
- Ability to organize and prioritize work in a fast-paced environment
- Ability to generate ideas to improve work procedures and contribute to an environment that fosters growth, development and innovation
- Superb interpersonal ability to establish and maintain positive and productive working relationships with humility and self-awareness
- Ability and willingness to give and receive honest, balanced feedback
- Demonstrates competence and character that inspires trust
- Acts with integrity and respect in all interactions
- Values and commitment to continuous self-growth and professional learning
- Able to work well under pressure to ensure that deadlines are met
- Demonstrates confidential and ethical behaviour in the performance of all duties

**Duties and Responsibilities**:
**Program Service and Support**:
Consistent with the Mission, Philosophy and Policies of St.Amant, the Bilingual Administrative Assistant, Corporate Education provides a broad range of quality administrative support activities. Quality services are evident when professional communication, timeliness, accuracy, ethical awareness / sensitivity, and confidentiality are consistently demonstrated as required by legislation and program/service standards.

**Duties include**:

- Compiles produced material into its final distribution format including compiling binders, binding reports, labelling binders, etc.
- Proofreads typed material, amending material as required/directed
- Provides photocopy, fax, departmental mail and electronic mail services
- Maintains the Quality Indicator reporting requirements
- Circulates/distributes material to staff and service areas for their review
- Compiles information from different platforms, for the intranet, internet and the training calendar
- Converts documents, videos, and information to easily accessible formats for a variety of users
- Develops databases (computer or manual) and enters and maintains Quadrant Corporate database
- Under the direction of the Manager, schedules training and meetings, advising participants of relevant information, booking meeting sites, catering and equipment
- Coordinates internal facilitator schedules for Corporate training
- Coo