Property Administrator

3 days ago

Halifax, Canada Northview Residential REIT Full time

At Northview, we are a passionate, community-focused team dedicated to making our properties the best they can be. We are proud to live, work, and play in the neighborhoods we serve, next to our residents, hotel guests, and commercial tenants across Canada.

We are looking for a** Property Administrator**to join our Residential team in **Halifax & Dartmouth, NS**. Reporting to the **Regional Manager**, you will assist in the effective operations of our property management offices, while providing exceptional customer service.

**Responsibilities**:

- Answer main phone, routing calls, and being the first point of contact in the office providing information to residents and prospective residents
- Coding payables invoices, setting up vendor accounts, creating and closing purchasing orders
- Responsible for completing bank deposits, EFT's, and security deposit refunds
- Ensuring that maintenance requests are handled in accordance with priority and are properly input into Yardi
- Auditing Telelink work orders
- Maintain resident files; keeping accurate information regarding resident contact information
- Preparation of office correspondence including resident letters; rent increases, eviction notices, noise complaints
- Utility bill validations and charge backs
- Ledger reconciliation, monthly postings
- Run and manage aged receivables, handle collection calls, RTDRS filings, etc
- Manage office inventory and supplies
- Receiving and sending mail and courier items
- Attending leasing meetings
- Preparing health and safety compliance paperwork
- Scheduling move-out appointments with tenants, and performing property inspections
- Preparing lease agreements for new tenant occupancy as well as renewals
- Auditing lease agreements
- General customer service and positive tenant relations
- Other administrative duties as assigned by the Regional Manager

**Qualifications**:

- Able to work independently or in a team environment, is a self-starter, and able to effectively multitask
- Three years of previous experience in the industry
- Knowledge of the Residential Tenancies Act and RTDRS filing system
- Knowledge of Yardi Voyager is considered an asset
- Ability to use MS Office suite at an intermediate level
- Good customer service skills and pleasant demeanor
- An ability to speak and write English fluently
- Able to provide a criminal record free of relevant convictions

**Benefits**:

- Competitive pay
- Extended health care including medical, dental, and vision coverage
- Life insurance, drug coverage, and wellness programs
- Discounts on rent at Northview properties

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