Property Administrator

6 days ago

Halifax, Canada Westwood Developments Full time

**Who we are?**

Westwood Developments is a rapidly growing, multi-faceted organization involved in commercial and residential land development, acquisitions, construction, and property management. We offer a dynamic, inclusive culture that values collaboration, creativity, and a shared passion for building communities

**Job Summary**

**Key Responsibilities**

**Property Administration & Lease Management**
- Oversee day-to-day administrative operations for assigned properties.
- Drafting, review, and managing lease agreements, amendments, and renewals.
- Maintain accurate lease documentation and ensure compliance with lease terms.
- Track key lease dates, including expirations, renewals, and rent escalations.

**Tenant Relations & Customer Service**
- Act as the primary point of contact for tenants, addressing inquiries, concerns, and service requests.
- Assist in coordinating tenant move-ins and move-outs, ensuring a seamless process.
- Communicate property updates, maintenance schedules, and policy changes to tenants.
- Foster strong tenant relationships to enhance retention and satisfaction.

**Financial & Reporting Responsibilities**
- Assist with rent collection, monitor accounts receivable, and follow up on outstanding payments.
- Prepare financial reports, including unit vacancy and turnover, work orders, utility consumption, insurance, expenses and other operating budgets and variance reports
- Work with accounting teams to reconcile financial records and lease-related charges.

**Property Operations & Maintenance**
- Collaborate with property managers and maintenance teams to ensure timely resolution of maintenance requests.
- Maintain a database of service providers and ensure compliance with contracts and agreements
- Coordinate service contracts and vendor management for property upkeep.
- Support the implementation of sustainability initiatives and energy efficiency programs.
- Support for building systems and access controls.

**Compliance & Risk Management**
- Ensure compliance with local property regulations, health and safety standards, and company policies.
- Maintain accurate records related to insurance, permits, and regulatory requirements.
- Assist in preparing documentation for audits and inspections.

**Qualifications & Skills**
- **Education**: Diploma or degree in Business Administration, Real Estate, Property Management, or a related field.
- **Experience**: Minimum of **3-5 years** of experience in property administration, leasing, or property management.
- **Technical Skills**: Proficiency in property management software (e.g. Rent Manager or similar) and Microsoft Office Suite.
- **Knowledge**: Strong understanding of lease agreements, financial reporting, and property operations.
- **Key Competencies**:

- Excellent organizational and multitasking skills.
- Strong attention to detail and problem-solving abilities.
- Effective communication and interpersonal skills for tenant and stakeholder interactions.
- Ability to work independently while collaborating with a team.

**Working Conditions**
- Office-based with occasional on-site property visits.
- May require extended hours during peak leasing or reporting periods.

Pay: $45,000.00-$60,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

**Location**:

- Halifax, NS (required)

Work Location: In person

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