Administrative Assistant, Support Services

**Date**:Sep 26, 2024

**Location**: CA, L4G 0S7

**Company**:York Regional Police

**REFERENCE**:#24-651
**POSITION TITLE**:Administrative Assistant, Support Services
**DEPARTMENT**:Support Services
**SALARY**:$74,046 - $79,486 (Per annum, to be pro-rated)
**STATUS**:One (1) temporary job share opportunity for up to twelve (12) months
**LOCATION**:York Regional Police Headquarters
**OPENING DATE**:September XX, 2024
**CLOSING DATE**: October XX, 2024

**Notice of Job Share Opportunity**

As per Schedule “F” of the Civilian Working Agreement, “Job Share” definition means two members
occupy one complement position, the duties of which they are both qualified to perform, so they equally
share the responsibilities, remuneration and benefits of that position.

Receive and disseminate letter file requests and follow up.
File, sort, scan and organize electronic and physical files.
Word process, photocopy and disseminate memos, letters and reports.
Sort and disseminate incoming mail and record responses.
Maintain office supplies and equipment by taking inventory, ordering and receiving supplies and organizing and maintaining supply room; maintain service and supplies for office equipment (faxes, printers, etc.)
Schedule meetings, meeting rooms and travel arrangements for unit members.
Respond to internal inquiries and requests for information, take messages and direct calls.
Gather and research information requested by Supervisor.
Take minutes at meetings as required.
Maintain correspondence, information and confidential personnel files against retention schedule.
Compile and maintain unit statistics. Prepare statistical reports as required.
Update and track unit logs.
Track notebooks and input into inventory system.
Conduct queries on systems.
Track and process monthly credit card expenses for all major credit cards issued to Unit members.

**Mandatory Qualifications**

Successful completion of a two (2) year post-secondary education in business, office administration or a related field.
Minimum of six (6) months of progressive office administration and clerical experience.

**Preferred Qualifications**

Problem solving abilities in order to prioritize a multitude of tasks from various members of the unit and deal with incoming inquiries from YRP members, other agencies, and members of the public.
Communication and interpersonal skills to interact with YRP members, other police services and outside affiliate agencies, and members of the public in order to take messages, refer to the appropriate party or explain and exchange information and answer straightforward inquiries regarding ongoing investigations.
Organizational and planning skills and ability to complete a multitude of tasks simultaneously.
Customer service skills and ability to deal with calls of a sensitive nature.
Quick response and judgement skills.

**How to Apply**

Only those selected to move forward in the recruitment process will be contacted.

York Regional Police has implemented a Hybrid Remote Work option that is offered to various positions in the organization. Further detail can be discussed during the recruitment process.

York Regional Police is committed to fairness and equity in our recruitment and selection process, and in building and retaining a talented and diverse workforce representative of the community we serve.

All York Regional Police employment policies and procedures are intended to be non-discriminatory and barrier-free. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided throughout the recruitment and selection process to applicants with differing abilities upon request.

**VISION-INSPIRED MISSION-FOCUSED VALUES-DRIVEN