Purchasing and General Office Administrator

**Purchasing and General Office Administrator**

Del’s Purchasing and General Office Administrator will be responsible to ensure that no shortage or overstock occurs within our warehouse for our operation. With approximately 38 different ingredients, packaging materials, labels, and supplies to order - he/she will need to be a quick learner, eager and a team player. Coordination between production schedules and suppliers are fundamental for a successful outcome.

**Purchasing and Inventory**:

- Ordering supplies, ingredients, and all other raw materials for Del’s.
- Manage inventory flow through our just in time production operation and adhering to lead times for shelf life
- Issue and distribute material timeline for shipments to production team
- Keep inventory sorting system organized and efficient
- Work closely with the warehouse team to coordinate space for new materials and document any waste
- Maintain updated records of purchased products, delivery information and invoices for weekly reports
- Prepare weekly reports for all purchased items, explanations, analysis, price adjustments and others as required for Operations Manager or designate
- Enter order details (e.g. vendors, quantities, prices) into internal database for appropriate use
- Update outdated procedures with new and efficient ideas to reduce waste
- Competent in shipping software system(s), most notably SAP
- Follow all safe operating procedures and compliance measures for both GMP, SQF and Del’s Pastry policies/procedures
- Follow up with warehouse team on quality of purchased products for food safety provisions and quality assurance
- Must conduct ongoing inventory checks and run reports - by being present on the floor
- Ensure food safety remains high priority and is an ambassador for a food-safe culture
- Other duties as required

**General Office Administration**:

- Coordination with Sales for processing sales orders
- Provide analysis and justification for expenditure to CFO
- Cross-trained with Logistics for truck scheduling, shipping paperwork and other administrative tasks

**Relationship Management**:

- Establish and maintain long-lasting relationships with suppliers (old and new)
- Participate in negotiations on pricing, delivery times, scheduling and liaising with variety of our suppliers for contract renewals
- Understand and abide contract terms of agreement and pricing
- Coordinate and work with operations staff to ensure proper storage for food safety, timely deliveries and occupational health and safety

**Qualifications**
- Must have minimum of 2+ years of supply chain and inventory management
- Bachelor’s Degree or College Diploma in Supply Chain / Business Administration / Purchasing Certification a strong asset
- Previous experience using SAP or other MRP System
- Highly motivated and exceptional attention to detail
- Applicable knowledge of shipping and receiving processes
- Exceptional organizational and communication skills
- Excel skills (pivot tables, VLOOKUP and other functions required)
- Team player with positive attitude to work alongside internal and external customers
- Must think quickly and be adaptable

**Job Types**: Full-time, Permanent

**Salary**: From $42,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Etobicoke, ON M9W 1M6: reliably commute or plan to relocate before starting work (required)

Application question(s):

- How many years of work experience do you have with SAP Products?
- How many years of Transportation, Logistics, Supply Chain and Storage experience do you currently have?

**Experience**:

- Food and Beverage Manufacturing: 2 years (preferred)