Office Administrator

7 days ago

Etobicoke, Canada Hernick Automotive Services Full time

We are a small family owned and operated company who has been in the automotive repair equipment industry for 75 years. We are currently seeking an office assistant for the following duties:

- Maintain database of annual hoist inspections due at automotive repair centres and ensure timely notifications and reminders are sent before they are due
- Maintain other service and equipment records for customers to ensure timely scheduled maintenance
- Maintain contact and relationships with existing customers (follow ups on recent service and quotes)
- Assist in the completion, distribution, and follow up of inspection reports
- Assist with order entry purchase order processing
- Assist and maintain parts inventory
- Assist with ordering parts
- Assist customers over the phone
- Assist with scheduling repair jobs, order shipping, and occasional order packing
- Prepare Purolator/UPS/LTL bills of lading for outbound shipments
- Assist co-workers with general office/warehouse duties/organization
- Prepare quotes for sale of new equipment, parts, and repairs
- Register equipment warranties
- Maintain contact with vendors and keep track of outstanding incoming parts orders, warranty parts, warranty issues, etc
- Have experience with Microsoft Word and Excel (or equivalents)
- Have excellent verbal and written communication skills
- Are extremely organized and able to multitask efficiently
- French is an asset but not required
- Experience with Quickbooks Desktop, Acrobat, G-mail, and Google Workspace is an asset but not required

**Salary**: $17.54-$27.85 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Customer service: 2 years (preferred)
- Administrative experience: 3 years (required)

Ability to Commute:

- Etobicoke, ON M9W 5R7 (required)

Work Location: In person

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