General Office Clerk

2 weeks ago

Etobicoke, Canada Halal Fine Foods Full time

**Key Responsibilities:Procurement & Supply Chain Support**:

- Place and manage purchase orders for ingredients, packaging materials, office supplies, and production-related items.
- Maintain supplier database with updated contact info, pricing, and lead times.
- Monitor stock levels and reorder points to prevent shortages or overstocking.
- Follow up with vendors on deliveries, discrepancies, delays, or quality issues.
- Coordinate with the production team to ensure materials arrive on time and meet required specifications.

**Receiving & Inventory Documentation**:

- Receive deliveries and inspect incoming goods for accuracy, damage, and quality.
- Match packing slips and invoices to purchase orders.
- Log and file receiving documentation and communicate any discrepancies to procurement and accounting.
- Work closely with warehouse staff to ensure inventory records are updated accurately in the system.
- Assist with inventory cycle counts and audits as required.

**Accounting & QuickBooks Administration**:

- Enter bills, purchase orders, invoices, and receipts into QuickBooks accurately and promptly.
- Prepare and match purchase order and invoice documentation for payment processing.
- Reconcile supplier statements and follow up on outstanding or disputed invoices.
- Support month-end close processes by organizing transaction data and assisting with reconciliation.
- Maintain proper documentation for all accounting entries and file them systematically (digitally and physically).

**Administrative & Office Management**:

- Manage day-to-day clerical duties such as document preparation, data entry, filing, photocopying, scanning, and organizing records.
- Maintain organized and confidential filing systems (both digital and hard copy).
- Assist other departments with administrative support as needed, including HR, QA, production, and logistics.
- Maintain a clean and organized office environment; coordinate office supply ordering and replenishment.

**Qualifications**:

- Minimum 1-3 years of experience in an office administration, procurement, or accounting support role (experience in food manufacturing or warehousing environment preferred).
- Proficient in **QuickBooks** and **Microsoft Office Suite** (Excel, Word, Outlook).
- Strong understanding of basic accounting principles and bookkeeping procedures.
- Familiarity with purchase orders, receiving processes, and inventory systems.
- Excellent organizational skills with strong attention to detail and accuracy.
- Ability to multitask, prioritize, and manage time effectively in a fast-paced, dynamic setting.
- Strong written and verbal communication skills.
- Comfortable working independently while also collaborating with cross-functional teams.
- Knowledge of GMP, HACCP, or food production standards is a plus but not required.

Pay: $18.16-$24.00 per hour

Expected hours: 40 per week

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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