Document Control Lead

**Job ID#** 3219
**Job Level**:OS6**
**Date Posted**: January 27, 2025
**Closing Date**: February 9, 2025

**Job Type**: Full-time Permanent
**Category**: Internal/External Opportunities

We power Alberta. Our transmission lines deliver electricity to millions of Albertans 24 hours a day, seven days a week. When you’re on our team, you’re supporting our province’s homes, farms, businesses and industries by providing safe, reliable and cost-effective service. Whether working in the field or in the office, every AltaLinker contributes to keeping the lights on.

As a member of the Berkshire Hathaway Energy family, we are part of a global group of companies delivering sustainable electricity and utility services to customers worldwide. Our exceptional customer service, commitment to the environment, and world-class safety record makes us a leader in our industry.

Today, the transmission system is more important than ever. As we connect new sources of renewable energy to the grid and support Alberta’s energy transition to net-zero emissions, AltaLink’s transmission system is the backbone of the changing electricity system. With our head office in Calgary, and regional offices in Greater Edmonton, Red Deer and Lethbridge, we have central and southern Alberta covered.

We offer work with meaning, incredible opportunities for development, work life balance and opportunities to contribute to your community. Join our team

**Responsibilities**:

- Coordinate and monitor the Document Control team’s daily work activities, organizing resources across multiple task areas.
- Provide guidance, mentorship and problem-solving support to team members; proactively offer expertise and development opportunity to the team to maintain and increase bench strength.
- Establish and maintain collaborative relationships between document control, project and operational teams, and internal and external stakeholders, ensuring all documentation is captured, accurate, complete, and actionable.
- Demonstrate a strong focus on continuous improvement relating to business processes and systems; proactively identify opportunities for efficiency and automation gains; recommend and lead process enhancements and solutions.
- Identify, develop and roll-out training, as required, to applicable stakeholders as it relates to existing and new document management processes and initiatives.
- Develop, implement, monitor, and adhere to standardized document control procedures, QA procedures, and engineering standards.
- Develop status and progress reports; implement and maintain key performance metrics reporting related to document management activities.
- Ensures timely transfer of electronic files/hard copy documentation to/from clients and contractors/sub-contractors etc., in support of project entities and regulatory submissions.

**Requirements**:

- Minimum High School Diploma plus seven years of related experience. Related post-secondary courses is an asset.
- 3+ years of experience in a lead role is an asset.
- Proven ability/experience in the above noted responsibilities.
- Strong leadership qualities, ability to mentor others, and capable of building effective relationships within Projects and Operations and with internal and external partners and stakeholders.
- Ability to guide, coordinate and support a team of document control professionals.
- Demonstrated ability to organize, plan and implement new processes and/or systems.
- Creative problem solver able to identify, analyze, and communicate potential delays and issues, recommending options for their resolution.
- Ability to work under pressure within tight deadlines, managing competing and changing priorities with mínimal supervision.
- Proficient with Adobe Acrobat Professional and Microsoft Office Suite, specifically including Word, PowerPoint, M365, Sharepoint and Visio.
- Advanced Microsoft Excel skills, including the ability to work with pivot tables, formulas, queries, etc.
- Demonstrated interest and ability in working with and implementing software (e.g., Power App) solutions for document tracking, reporting and process workflows.
- Effective communication and interpersonal skills to interface with team members and customers to promote positive customer outcomes.
- Proven track record of good attendance and performance.

**Notes**:
AltaLink employees should be aware that we may contact your manager during the selection process. Some positions may require job specific assessments, regular criminal record checks, additional AltaLink training, medical assessments, annual drivers abstract, and drug tests. Please contact the Hiring Manager or Recruiter for further clarification if required.

At AltaLink, we celebrate diversity and inclusion. We are committed to fair employment practices, and all qualified applicants will receive consideration for employment regardless of race, religious beliefs, colour, gender, gender identity, gender expression, physical disability, mental disability,