Document Controller
2 days ago
Working in a small team of automation professionals and engineers, you will use your experience and organizational skills to support our team with a wide variety of document management and potentially administrative tasks.
- **Responsibilities**:_
- Manage the lifecycle of documentation, ensuring efficient organization and accessibility of critical information.
- Serve as the primary point of contact between Xcel Automation and external Document Control groups, including clients and vendors.
- Maintain version control for drawings (e.g., IFD, IFC, etc.) and ensure proper distribution to internal teams and external stakeholders.
- Maintain electronic and hardcopy-controlled documents such as Squad Checks and Master Stick files.
- Support the use of Electronic Document Management Systems (EDMS) such as Meridian, SharePoint, and Aconex.
- Facilitate document transmittals, approvals, and responses to client documentation requests.
- Assist with the development and maintenance of project and non-project related document templates.
- Attend and record meeting minutes, capturing key decisions, action items, and follow-ups in an organized and professional format.
- Assist with accounts receivable and other administrative tasks.
- **Qualifications**_
- Demonstrated experience in document control administration, ideally in engineering or construction-related environments.
- Familiarity with EDMS platforms such as Meridian, SharePoint, and Aconex is preferred.
- Proficiency in software such as Bluebeam, Adobe Acrobat, DocuSign, and/or Smartsheet is preferred.
- Experience with Microsoft Office Suite (Word, Excel, Outlook).
- High attention to detail and excellent organizational skills.
- Ability to work independently and is self motivated within a team environment.
- Strong time management and communication skills.
- Knowledge of construction and engineering terminology is an asset.
- Experience with Sage 50 (Simply Accounting) is an asset but not required.
- Marketing/social media knowledge is a bonus but not required.
**Job Types**: Full-time, Part-time
Work Location: In person
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