Graduate Program Administrative Assistant

Position Information

**Position Title**
- Graduate Program Administrative Assistant

**Department/Unit**
- History

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S033-25

**Employee Group**
- NSGEU Local 77

**Position Type**
- Term

**Duration of Contract (if applicable)**
- Eighteen (18) months

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0 FTE

**Salary**
- $25.89 - $32.77 per hour ($43,754 - $55,384 per annum, 32.5 hours per week)

**Classification**
- C5

**Provisional Statement**
- This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Faculty of Arts and Social Sciences (FASS) is dedicated to delivering the highest quality arts, humanities and social science education in Canada consistent with our standing among the top fifteen universities in the country. Reporting to the Department Chair, with day-to-day direction and checking of work performed by the Administrative Coordinator, the Graduate Program Administrative Assistant provides administrative support for the Department of History graduate program and performs other general administrative duties.

**Key Responsibilities**
- Act as a resource for current and prospective students, graduate committee, and faculty members, explaining department and university policies on a wide variety of issues.
- Update and submit graduate program calendar entries.
- Monitor the program scholarship budget and assist Graduate Coordinator with correct distribution of scholarship funds. Prepare TA-ship payroll for graduate students and graduate scholarship payments.
- Maintain and update the department’s website (for e.g., update faculty web pages, create new web pages as required, and update the online graduate student handbook annually). Coordinate occasional special projects related to the website, and liaise with the university web team as needed.
- Perform general office and related duties, and serve as back-up to the Administrative Coordinator and other departments as required. Provide additional administrative support to other departments primarily for website updates and to support web projects.

**Note**
- The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

**Required Qualifications**
- Business/Administrative Professional diploma with approximately three to five years’ related work experience (or equivalent combination of training and experience).
- Excellent organization and interpersonal skills, attention to detail, and a proactive approach.
- Demonstrated strong verbal and written communication skills.

**Assets**
- Experience in higher education or a similarly complex organization (government, health, etc.).
- Knowledge of and ability to use Banner, Navigator, the Graduate Funding Payment System, and Electronic Personnel Action Forms.
- Experience in website maintenance and familiarity with Adobe Experience Manager (AEM) content management program.

**Job Competencies**
- Self-Awareness & Professionalism
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**

Posting Detail Information

**Number of Vacancies**
- One (1)

**Open Date**
- 02/19/2025

**Close Date**
- 02/26/2025

**Open Until Filled**
- No

**Special Instructions to Applicant**

**Quick Link for Direct Access to Posting