Assistant Registrar, Records and Graduation

Position Information

**Position Title**
- Assistant Registrar, Records and Graduation

**Department/Unit**
- Registrar's Office

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S159-25

**Employee Group**
- DPMG

**Position Type**
- Term

**Duration of Contract (if applicable)**
- until July 2026

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $59,555 - $79,673 per annum

**Classification**
- ADM-05

**Provisional Statement**
- This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Registrar’s Office (RO) is a large, multi-unit, multi-site operation involved in the entire academic experience of Dalhousie students, from recruitment and admissions through to convocation and beyond. Under the direction of the**Associate Director, Academic Regulations, the Assistant Registrar, Records and Graduation is responsible for the management and operations of the Records and Graduation unit. With the support of a coordinator, this unit is responsible for the operations and administration of academic records, academic supports for internal stakeholders, academic progression tools and degree verification.

**Key Responsibilities**
- Manage the degree progression and academic support processes, including the degree audit system, graduation, grading, honours programs, waivers, and academic records.
- Develop and implement best practice approaches to student record management for the university involving confidential and sensitive information.
- Set best practice approaches for degree audit system for the use of supporting systems, effective reporting and identifying opportunities for enhancements.
- Manage the review of academic records of students who have applied to graduate to ensure outstanding degree requirements have been met.
- Advise students about the content and structure of Dalhousie programs including course requirements, pre-requisites, registration process and progression.

**Note**
- The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

**Required Qualifications**
- Undergraduate degree, plus a minimum three to five years of related administrative experience in post-secondary environment (or an equivalent combination of training and experience).
- Excellent written and oral communication skills are essential.
- Considerable knowledge of degree audit systems, student information systems or databases.
- Experience with word processing, spreadsheets, PowerPoint Presentations, basic html, Adobe/PFE.

**Assets**
- Experience in academic records, degree requirements and information management.
- Experience using Ellucian products such as Banner, and CollegeSource uAchieve.

**Job Competencies**
- Change & Innovation
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Relationship Building

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**

Posting Detail Information

**Number of Vacancies**
- 1

**Open Date**
- 08/12/2025

**Close Date**
- 08/19/2025

**Open Until Filled**
- No

**Special Instructions to Applicant**

**Quick Link for Direct Access to Posting