Administrative Coordinator

REGENT CHRISTIAN ACADEMY Position Title:Administrative Coordinator
- International Programs Regent Christian Academy Societyserves children and families across our campus schools, online school, and early learning programs. We focus on strong academics, whole-child development, and a Christ-centred environment where students grow in character and purpose. Our teams work hard, care deeply, and move fast to support a growing and dynamic school community. As a central division of the Society, Regent Christian Academy (RCA) is our flagship campus-based school, serving the community through our Sullivan and Cloverdale campuses in Surrey, BC. We bring the RCAS mission to life through a vibrant, in-person learning community where students from Preschool through Grade 12 engage in rigorous academics, competitive athletics, and the fine arts. At RCA, we are dedicated to fostering a safe and nurturing environment where classroom excellence and spiritual mentorship prepare students to lead and serve with integrity. About Our International Programs At Regent Christian Academy, our International Programs exist for a purpose far greater than welcoming students to Canada. We believe God has entrusted us with the opportunity to reach the nations by serving international students and families with excellence, integrity, and the love of Jesus Christ. Every interaction is an opportunity to extend Christian hospitality, build meaningful relationships, and create an environment where students feel welcomed, valued, supported, and at home. The Administrative Coordinator
- International Programs is more than an administrative role. It is a ministry of service. As one of the first people our international families will meet, this individual helps shape their experience from the very beginning. We are seeking someone who embraces our mission, demonstrates Christ's love through kindness, compassion, and excellence, and has a genuine desire to be a light to students and families from around the world while faithfully supporting the mission of Regent Christian Academy. Reports to:Director of International Programs Position Overview:The Administrative Coordinator
- International Programs serves as the vital administrative anchor for the department. This role manages international student admissions, maintains departmental records, prepares financial documentation, and acts as the central point of contact for prospective international families, educational agents, and partner schools. Once a student has completed registration and all required documentation has been received, responsibility for the student's onboarding and ongoing support is transferred to the Student Success Lead. This position requires exceptional organizational skills, attention to detail, professionalism, confidentiality, and a commitment to providing outstanding customer service while supporting the mission and values of Regent Christian Academy. Working Relationships:Collaborates daily with the International Leadership Team (Student Success, Camps, Program Development Leads), Accounting, Admissions, and external educational agents and international families. Target Start Date:Immediate Job Status:Onsite

Job Type
:Full-Time, Permanent (Year-Round) Schedule:Monday
- Friday, 8:00 AM
- 4:00 PM Compensation:$45,000
- $48,000 / year Work Location:Sullivan Campus Office (Surrey, BC) Benefits:Extended Health & Dental, Pension plan available upon eligibility

Key Responsibilities
& Core Competencies: Admissions & Registration
- Coordinate the international student admissions process from initial inquiry through enrolment.
- Prepare Letters of Acceptance, contracts, registration packages, and admissions documentation.
- Coordinate student registrations and maintain accurate enrolment records.
- Maintain accurate student records within MyEd BC, ISP Cloud, Google Workspace, and departmental databases.
- Ensure student files are complete before transferring them to the Student Success Lead. Financial Administration
- Prepare and issue tuition invoices, camp invoices, and program invoices.
- Track tuition payments, deposits, and program fees.
- Monitor accounts receivable and follow up on outstanding balances in collaboration with the Accounting Department.
- Assist with accounts payable by preparing purchase requests, coding invoices, and maintaining expenditure records.
- Maintain accurate departmental financial records.
- Prepare financial summaries, payment reports, and cash flow information for the Director as requested.
- Support annual budgeting by providing historical financial information and administrative data. Administrative Operations
- Provide administrative support to the Director of International Programs.
- Prepare reports, correspondence, presentations, contracts, and departmental documentation.
- Coordinate meetings, calendars, travel arrangements, and departmental sch