Administrative Assistant

2 weeks ago

Toronto, Canada Forest Hill Taekwondo Full time

**Job Summary**
Forest Hill Taekwondo is seeking an organized, friendly, and detail-oriented **Administrative Assistant** to support our day-to-day operations. As the first point of contact for families, students, and guests, the Administrative Assistant plays a key role in ensuring a welcoming atmosphere while maintaining smooth administrative processes behind the scenes.

You will assist with client communication, class scheduling, registration, payment processing, and general studio organization. This role is ideal for someone who thrives in a fast-paced, family-friendly environment and has a passion for helping others.

**Key Responsibilities**
- Welcome students and families; provide studio information and support.
- Manage registration, payments, attendance, and client records.
- Assist with scheduling, calendar management, and class waitlists.
- Use Google Suite for documents, spreadsheets, and basic admin tasks.
- Support promotions, social media updates, and event coordination.
- Maintain front desk organization and assist with retail sales.
- Facilitate communication between staff, coaches, and families

**Skills**
- Proficient in Google Suite (Docs, Sheets, Drive) for document management and collaboration.
- Proficient in Mindbody software.
- Proficient in Canva for creating flyers, posters and marketing advertisement's.
- Strong customer service skills with the ability to interact positively with clients and team members.
- Previous experience as a receptionist or administrative assistant setting is preferred.
- Strong organizational skills to manage multiple tasks effectively.
- Ability to perform administrative duties with mínimal supervision while maintaining confidentiality.
- Proficient typing skills for efficient documentation and communication.

**Job Type**: Part-time

Pay: From $20.00 per hour

Expected hours: 20 - 40 per week

**Benefits**:

- Casual dress
- Flexible schedule

Flexible language requirement:

- French not required

Schedule:

- Evening shift
- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Toronto, ON M5P 2W4: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Front desk: 1 year (required)

Work Location: In person

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