Administrative Assistant

7 days ago

Toronto, Canada Mawg Design Inc. Full time

**Administrative Assistant**

Toronto, ON | $25-27/hr | Full-Time

**About Mawg Design**

Mawg Design is a creative design agency that transforms bold ideas into standout brand experiences. From custom builds to large-scale activations, our projects move fast and demand precision. We’re looking for a reliable and detail-oriented Administrative Assistant to join our team and keep our operations running smoothly.

**The Role**

This role is an important part of both the Finance and Office Administration functions. You’ll handle invoicing, receipts, and reconciliations, while also providing general office support and helping manage overflow tasks. It’s a great opportunity for someone who’s organized, comfortable with numbers, and enjoys variety in their day-to-day work.

**What You’ll Do**

**Financial Administration**
- Prepare client invoices in QuickBooks
- Collect, track, and reconcile receipts, expenses, and credit card statements.
- Assist with accounts payable/receivable and vendor communications.
- Keep accurate financial records and organized documentation.

**Office & Team Support**
- Provide overflow support for the Office Manager and leadership team.
- Assist with scheduling, filing, and professional correspondence.
- Maintain office supplies and assist with small office initiatives.
- Support team events, lunches, and day-to-day office needs.

**Administration & Organization**
- Maintain digital and physical filing systems for easy access to information.
- Assist with onboarding documents and employee file management.
- Respond to internal and external requests with professionalism.
- Contribute to process improvements that make the office more efficient.

**What You Bring**
- 1-3 years of administrative experience; exposure to finance or bookkeeping is an asset
- Strong organizational skills and attention to detail.
- Comfortable with invoicing, reconciliations, and handling numbers.
- Proficiency with Google Workspace, QuickBooks experience a plus.
- Clear written and verbal communication skills.
- A proactive, adaptable, and team-first mindset.

**Why Work With Us**
- Competitive pay: $25-27/hour
- Be part of a dynamic creative studio where no two days are the same
- A supportive, collaborative team that values initiative and problem-solving.

**How to Apply**

Pay: $25.00-$27.00 per hour

Expected hours: 44 per week

**Benefits**:

- Company events
- Extended health care
- Mileage reimbursement
- On-site parking

**Language**:

- English (preferred)

Work Location: In person

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